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Penn State University · 5 months ago

Executive Assistant, Office of the President

University Park, PA

Full-time

Onsite

Mid, Senior Level

$62K/yr - $90K/yr

6+ years exp

Penn State University is seeking a professional and detail-oriented Executive Assistant to provide administrative support within the Office of the President. The role involves coordinating high-level communications, managing complex projects and events, and maintaining positive relationships with various stakeholders.

Higher Education

No H1B

Responsibilities

Coordination of a variety of high-level, confidential, and sensitive internal and external communications

Managing complex projects and events, coordinating travel arrangements, meeting logistics, equipment purchases, and budgetary expenditures

Developing and maintaining positive liaison relationships with various internal and external customers including employees, executives, trustees, legislators, faculty, students, donors, alumni and the general public

Compile and coordinate data for a variety of complex reports, presentations, and oral/written communications

Qualification

Microsoft 365Project managementConfidential information handlingInterpersonal skillsOrganizational skillsWritten communicationVerbal communicationTeam culture commitmentDetail-orientedSelf-starter

Required

Bachelor's Degree

6+ years of relevant experience; or an equivalent combination of education and experience accepted

Demonstrate a sense of urgency

Be a highly motivated self-starter who can take initiative, work independently, and exhibits a high-level of professionalism and diplomacy

Have the ability to work with highly confidential and sensitive information

Have a critical eye for detail

Exhibit exceptional interpersonal and organizational skills

Demonstrate exceptional written and verbal communications skills

Provide a consistent level of high-quality work while managing multiple priorities

Demonstrate a commitment to a team culture that respects diversity and inclusion

Foster and maintain trusted relationships with university executives, administrators, faculty, and staff

Possess advanced computer skills and have experience using Microsoft 365 applications such as Outlook, Word, Excel, Teams, and PowerPoint

A proven track record of exercising discretion and excellent judgment, while managing confidential and often highly sensitive information related to budgetary, personnel, and administrative matters