Apply on Employer Site

Hall Booth Smith, P.C. · 5 months ago

Records Clerk

Atlanta, GA

Part-time

Onsite

New Grad, Entry Level

Hall Booth Smith, P.C. is a legal firm seeking a Records Clerk to assist attorneys, paralegals, and legal secretaries with document management. The role involves maintaining electronic and paper files, scanning documents, and ensuring confidentiality of records.

ConsultingLegal

Responsibilities

Perform routine filing within two days of receipt in office, maintaining paper and electronic files

Scan all documents received and sent and properly index in firm's document management system and paper files

Make photocopies of correspondence, documents and other printed matter as requested or necessary by attorneys, paralegals or legal secretaries

Eliminate outdated, unnecessary or duplicate materials, properly destroying them, as requested

Send closed files to an off-site location

Find and retrieve information from files in response to requests from attorneys, paralegals and other team members

Mail, fax, courier or arrange for delivery of case documents to co-counsel, opposing counsel, court officials, etc

Update pleading and discovery indexes

Ensure all records and files are securely maintained and confidential information is handled with utmost discretion

Remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the attorneys and firm management

Cover front desk when Receptionist takes breaks

Qualification

Document managementLegal terminologyComputer skillsOrganizational skillsProofreadingInterpersonal skillsAttention to detailInitiative

Required

Associate's degree or two years related experience and/or training; or equivalent combination of education and experience

Demonstrated organizational, prioritization and attention to detail skills to allow for timely, effective and accurate performance of job duties

Demonstrated technical competency with computers and copiers

Accurate typing ability of 45 wpm

Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact

Proofread accurately, efficiently and dependably

Take initiative and work independently

Arrive ready to work at scheduled time; maintain regular, prompt attendance with unexpected absences being rare

Ability to demonstrate impeccable integrity in confidential matters

Work requires sitting, bending, stooping, keyboarding and use of the hands and may require lifting of 25 – 50 lbs

Position may require driving on behalf of the firm; therefore, a valid driver's license is necessary