NEOGOV · 5 months ago
Administrative Assistant-CIP
Flower Mound TX 75028, TX
Full-time
Onsite
Entry Level
$45K/yr - $45K/yr
2+ years expNEOGOV is seeking an Administrative Assistant for the Capital Improvement Projects (CIP) division of the Public Works Department. The role involves performing secretarial and administrative duties, handling office tasks, maintaining records, and assisting the Division Head with various projects and public inquiries.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Performs secretarial and administrative duties within the CIP division in accordance with established procedures or standing instructions
Handles general office tasks including typing, receptionist duties, and operation of office equipment
Answers and screens incoming telephone calls; takes and forwards accurate messages
Arranges, indexes, files, and retrieves letters, maps, plats, memos, reports, charts, statements, and statistical data
Maintains a variety of records and files, including work orders, service request notices, notices of violation, property owner data, supply inventories, vendor and contractor listings, contract bids, insurance certificates, warranties, and invoices
Assists the Division Head by drafting correspondence, preparing documents for supervisor’s signature, researching information for various capital projects, compiling statistics, and maintaining statistical records
Plans and schedules work independently in the absence of direct supervision
Gathers data for preparing bid specifications, types of bid proposals, letters, advertisements, contracts, and other documents
Assists the general public with questions and concerns related to capital improvement issues
Operates and administers the division’s project management software, Procore, including managing tasks, user permissions, tracking workflows, and generating reports
Maintains the division’s document management system, Laserfiche, for recordkeeping and archiving purposes
Supports the Division Head in maintaining the capital improvements schedule by monitoring the budget and keeping consultants and various staff functions on schedule
Assists the Division Head with property acquisitions including hiring appraisers and title companies, organizing condemnations, and coordinating with attorneys
Coordinates and monitors projects involving the Texas Department of Transportation (TxDOT), Denton County, and other local, regional, state, and federal agencies
Adheres to departmental, personnel, and safety policies and procedures
Assists co-workers and other divisions as needed
Keeps supervisor informed of all work activities
Performs other duties as assigned
Qualification
Required
A High School Diploma or General Equivalency Diploma (GED) is required
Must have a valid Texas driver's license and driving record must be in compliance with Town policy
Minimum of two (2) years of general office experience is required
Extensive working knowledge of office administrative practices and computer operations, including Microsoft Word and Excel
Excellent English written and verbal communicative skills, including proper usage of spelling, grammar, punctuation, and sentence structure
Ability to follow oral and written instructions, manage multiple tasks, prioritize assignments, and maintain confidentiality
Strong decision-making skills; able to work well under pressure and maintain a pleasant and professional demeanor at all times
Must be able to see, hear, talk, and write clearly
Must have good hand/eye coordination for data entry and general office tasks
Must be able to lift and move file storage boxes weighing up to 25 lbs
Must be able to move boxed documents weighing up to 52 lbs. with the assistance of a dolly
Preferred
Certification as a Texas Notary Public is preferred
Benefits
Medical Insurance: Comprehensive coverage that includes doctor visits, prescriptions, specialist care, and hospital services. We offer two health plan options to suit your needs.
Dental Insurance: Coverage for routine check-ups, cleanings and other dental procedures.
Vision Insurance: Coverage for eye exams, glasses and contact lenses.
Wellness Program: Free access to the Town’s Community Activity Center, participation in wellness challenges, and health resources to help you maintain a healthy lifestyle.
Texas Municipal Retirement System (TMRS): Upon retirement the Town matches retirement contributions 2:1 to help you save for retirement.
457- Pre and Post Tax Deferred Compensation: Voluntary contributions to help you save for retirement.
Disability Insurance: Long-term and optional short-term disability coverage in the case of illness or injury.
Vacation: Paid vacation days each year to help you relax and recharge.
Sick: Paid sick days each year for illness or medical appointments.
Holidays: Paid time off for Town recognized holidays, such as New Year’s Day, Christmas Eve & Christmas Day, and others.
Employee Assistance Program (EAP): Access to mental health support, financial planning resources and other services for you and your dependents.
Compressed Work Schedule: Complete your full workweek in fewer than five days.
Flex Place Work: Work up to 90 days away from the worksite.
Flex-Time Work Schedule: Flexible arrival and departure times to complete a full workweek of hours.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase