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Brandywine Homes USA · 5 months ago

Vice President of Finance and Accounting

Atlanta, GA

Full-time

Onsite

Director/Executive

7+ years exp

Brandywine Homes USA is seeking a Vice President of Finance and Accounting to oversee the integrity and accuracy of its financial operations. This senior leadership role will focus on financial reporting, billing process governance, and enhancing process efficiency across the organization while acting as a financial partner to various operational teams.

Property ManagementReal EstateResidential

Responsibilities

Lead the preparation and delivery of all monthly, quarterly, and ad hoc financial reporting including property-level metrics such as occupancy performance, rent collection rates, delinquency trends, and expense-to-budget variances

Validate data inputs across systems (e.g., Yardi, Excel, CRM IQ) to ensure financial reports reflect current leasing, maintenance, and capital project activity

Develop standardized reporting frameworks to provide clear visibility into individual property performance, portfolio-wide trends, and ROI on capital improvements

Support executive leadership with custom analysis on cash flow, cost tracking, budget vs. actuals, and property-specific business unit performance

Oversee the entire billing lifecycle, including resident billing (rent, utilities, fees) and construction/maintenance invoicing from initiation to final approval, ensuring all billable activity is captured, validated, and invoiced accurately and on time

Partner with Operations, Construction, and leasing to ensure to ensure billing triggers such as lease execution, move-ins/outs, project milestones, and service completions are clear, consistent, and well-documented

Review all outgoing invoices for completeness, accuracy, and proper backup prior to release

Establish a repeatable process for approvals and finalization to maintain audit readiness and build trust with residents, owners, and vendors

Monitor the effectiveness of rent collection and billing systems and collaborate on process improvements as needed

Direct the monthly close process including rent roll reconciliation, security deposit accounting, bank reconciliations, intercompany entries, and credit card reconciliation

Approve and monitor funding requests, owner distributions, reserve transfers, wires, and internal reimbursements, ensuring proper documentation and internal control

Maintain documentation standards for all transactions to support audit preparedness, owner reviews, lender inspections, and financial transparency

Oversee the full accounts payable cycle for both corporate and property-level operations, ensuring timely, accurate payment of vendor invoices, utilities, and taxes

Verify invoice accuracy against purchase orders, contracts, and property records before processing, coordinating with site teams to confirm goods/services were received

Maintain vendor compliance, including W-9 collection, insurance verification, and adherence to payment terms to preserve strong vendor relationships

Implement approval hierarchies, internal controls, and AP reporting dashboards to mitigate risk and provide portfolio-wide visibility into outstanding payables

Identify gaps in current workflows at both the corporate and property level and design scalable solutions that improve accuracy, reduce duplication, and support real-time reporting

Collaborate with Technology and Property Operations to ensure financial workflows are fully integrated into broader systems architecture

Serve as a financial partner to Maintenance, Construction, Property Operations, and Leasing teams to ensure alignment between property performance goals and financial targets

Align departmental workflows with financial standards and reporting objectives

Provide process clarity and financial insight on initiatives such as fleet management, capital project planning, inventory systems, and vendor engagement models