Afinitas · 1 week ago
Executive Assistant
St Louis, MO
Full-time
Onsite
Mid LevelAfinitas is the global market leader for pipe and precast concrete equipment, and they are seeking an Executive Assistant to support the remote-based CEO and the HQ executive team. The role involves managing calendars, coordinating events, and ensuring effective internal communication within the company.
Machinery ManufacturingManufacturing
No H1B
Responsibilities
Calendar management for Chief Executive Officer, including maintaining an executive calendar of core business planning and industry events
Plan and coordinate key internal and external events for executive leadership team (i.e. customer trips, offsite executive meetings, holiday parties, business update meetings, team building activities)
Manage the monthly creation, translation and distribution of the company newsletter; source stories and develop creative content to illustrate and bring to life company culture and values, along with highlighting People and Culture efforts
Ensure the development of clear, concise, and error-free communications and collateral with an understanding of employee needs and company/culture tone of voice
Partner with People and IT teams to ensure Brite Sign technology is utilized as a tool to provide branded and timely dissemination of internal communication, creating templates for site focused content and acting as corporate administrator of the software
Manage internal branding program through development, procurement, distribution, and financial tracking of branded collateral
Centralize the planning and coordination of Afinitas service and recognition programs to create a highly organized and culturally aligned experience
Schedule, book, and coordinate domestic and international travel (including flights, ground transportation, hotels) for Chief Executive Officer, if requested
Welcome candidates, customers and guests, providing a warm, red-carpet experience
Assist in onboarding new team members in the St. Louis office
Ship (FedEx, UPS) various documents, collateral, marketing materials, IT equipment to support CEO and HQ office needs
Field calls and forward requests to appropriate team members where necessary
Work closely with other Executive and Administrative Assistants within the organization on collaborative projects
Maintain awareness of written/visual communication best practices and ensure development of skillset to implement them when appropriate
Qualification
Required
Associates Degree in Business, Communications, Marketing, English or other related field, preferred
Previous executive experience from a similar profession/corporate background
Ability to work with confidential materials and quickly build trust among key stakeholders
Excellent organizational skills and attention to detail
Ability to manage multiple tasks simultaneously and adapt to shifting priorities
Positive mindset with a problem solver 'can-do' attitude
High level of proficiency in MS Office Suite (Outlook, Word, Excel), in addition to Microsoft Teams and SharePoint
Strong skills with visual tools like Power Point and/or Canva
Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future
This is an office position that spends time in manufacturing facilities. The employee must be able to correctly wear and use any Personal Protective Equipment (PPE) required by the employer when in the manufacturing area
This role requires the ability to lift and move items up to 30 lbs, pack and ship materials, count inventory, stand and walk for long periods of time (up to 10 hours a day during events)
Company
Afinitas
Afinitas is the world’s leading provider of solutions for pipe and precast concrete product production.
Founded in 1919
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2016-09-21Acquired
Leadership Team
Jason Duncan
Chief Executive Officer
Mike Kiefer
Chief Financial Officer
Company data provided by crunchbase