U.S. Federal Solutions, Inc. ยท 5 months ago
Administrative Specialist A1Z
Arlington, VA
Full-time
Onsite
Entry Level
$75K/yr - $85K/yr
2+ years expU.S. Federal Solutions, Inc. is an ISO 9001 management consulting firm that provides financial management, acquisition management, program management, and data analytic support services to federal and state governments. The Administrative Specialist will provide essential administrative support to U.S. Government clients, including managing calendars, organizing events, and preparing correspondence.
AnalyticsConsultingInformation Technology
No H1B
Security Clearance Required
Responsibilities
Manage and maintain calendars for senior leaders
Plan, coordinate, and organize events, as directed by the Government
Secure facilities (on-site and off-site) prior to the event by coordinating with the conference room coordinator or applicable office/agency
Submit presentations in the requested format(s) within the prescribed time frame(s)
Develop a written guide that details the relevant support duties (both general and specific) for each office, directorate, and division
Field calls and visitors to the front office, directorates, and divisions
Prepare and develop correspondence, reports, memorandums, presentations, papers, ready-to-send (RTS) emails
Review correspondence for accuracy, correctness, and conformance to procedural and regulatory requirements and instructions, as well as perform quality checks for grammar, typographical errors, and necessary attachments
Assist with video teleconferences (VTCs), SharePoint sites, etc
Monitor and track correspondence to ensure assigned suspense requirements are met
Perform quality control reviews of all reports, papers, and other documents to ensure high-quality correspondence
Maintain files and records systems in accordance with approved guidelines
Manage the agency's Task Management Tool (TMT) using the format outlined in the agency's operating instructions
Manage the Defense Travel System (DTS) for the agency front office, directorates, and divisions
Assist with addressing and responding to inquiries and concerns from senior USG officials, industry executives, and foreign governments
Mentoring and coaching of junior members of team
Assist with official organizational ceremonies and engagements, international and industry-specific presentations
Proficient with Outlook, Teams, Word, Excel, and PowerPoint
Qualification
Required
Active DoD Secret Clearance required
Experience with DTS and TMT required
2 - 5 years of applicable experience working with DoD HQ or Federal HQ staff
Familiar with the federal government and military culture, and customs, and understands agency-related processes
Manage and maintain calendars for senior leaders
Plan, coordinate, and organize events, as directed by the Government
Secure facilities (on-site and off-site) prior to the event by coordinating with the conference room coordinator or applicable office/agency
Submit presentations in the requested format(s) within the prescribed time frame(s)
Develop a written guide that details the relevant support duties (both general and specific) for each office, directorate, and division
Field calls and visitors to the front office, directorates, and divisions
Prepare and develop correspondence, reports, memorandums, presentations, papers, ready-to-send (RTS) emails
Review correspondence for accuracy, correctness, and conformance to procedural and regulatory requirements and instructions, as well as perform quality checks for grammar, typographical errors, and necessary attachments
Assist with video teleconferences (VTCs), SharePoint sites, etc
Monitor and track correspondence to ensure assigned suspense requirements are met
Perform quality control reviews of all reports, papers, and other documents to ensure high-quality correspondence
Maintain files and records systems in accordance with approved guidelines
Manage the agency's Task Management Tool (TMT) using the format outlined in the agency's operating instructions
Manage the Defense Travel System (DTS) for the agency front office, directorates, and divisions
Assist with addressing and responding to inquiries and concerns from senior USG officials, industry executives, and foreign governments
Mentoring and coaching of junior members of team
Assist with official organizational ceremonies and engagements, international and industry-specific presentations
Proficient with Outlook, Teams, Word, Excel, and PowerPoint
Benefits
Employer-provided paid Medical / Dental / Vision insurance
Employer matching 401K plan
PTO
11 Federal Holidays
Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance
Company
U.S. Federal Solutions, Inc.
U.S. Federal Solutions, Inc. is a management and IT consulting firm founded in 2010.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase