Office Manager / Business Coordinator jobs in United States
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Ausland Group · 5 months ago

Office Manager / Business Coordinator

positionEugene, Oregon, United States
timeFull-time
remoteOnsite
seniorityMid, Senior Level
money$50K/yr - $60K/yr
date5+ years exp

Ausland Group is a Design+Build commercial construction firm headquartered in Southern Oregon, delivering architecture, engineering, and construction services. They are seeking a highly organized, tech-savvy Office Manager / Business Coordinator to manage business-side operations, project accounting, and client coordination in their Eugene design department.

ArchitectureCivil EngineeringCommercialConstructionConsulting
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Growth Opportunities

Responsibilities

Set up and maintain projects in Deltek / Ajera from contract execution through final billing — including processing contracts, amendments, and work authorizations; preparing accurate monthly invoices; tracking accounts receivable; and following up directly with clients to ensure timely payments
Coordinate with Ausland’s central accounting team for financial alignment
Manage local office operations — supplies, vendors, building access, conference rooms, and mail
Provide technology support: computer setup, video conferencing, and guiding consistent use of MS Office 365 tools (Teams, Planner, SharePoint, etc.)
Support project managers with budgets, schedules, and client communications
Enforce SOPs for design+build integration and ensure completion of performance measurements such as schedule updates
Foster a positive office culture and coordinate local events

Qualification

Deltek / AjeraProject accountingMS Office 365Office managementTechnology supportProfessionalismArchitecture experienceEngineering experienceCommunication skillsOrganizational skillsProblem-solving skillsIndependent work

Required

5+ years in office management, project accounting, or business coordination in an A/E/C firm
Proficiency with Deltek / Ajera or similar project/financial management software
High aptitude for technology, including troubleshooting and training staff on platforms
Strong MS Office 365 skills (Teams, Planner, Excel, Word, PowerPoint)
Excellent organizational, communication, and problem-solving skills
Ability to work independently and represent the Eugene office with professionalism

Preferred

Highly desired: Experience in architecture and engineering industries

Benefits

Competitive salary and benefits package.

Company

Ausland Group

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WHO WE ARE Ausland Group is a design-build construction and consulting company that brings world-class development, locally scaled to our communities.
dateFounded in 2002
location
Grants Pass, Oregon, USA
people-size51-200 employees
web-link
https://auslandgroup.com/

Funding

Current Stage
Growth Stage

Leadership Team

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Aaron Ausland
CEO
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Company data provided by crunchbase