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Equity Methods · 5 months ago

Marketing and Events Coordinator / Senior Marketing and Events Coordinator

Scottsdale, Arizona

Full-time

Onsite

Senior Level

Equity Methods is a finance, accounting, and human capital consulting firm that values technology and expertise in delivering client impact. They are seeking a Senior Marketing & Events Coordinator to create high-impact events and ensure successful presentations at conferences, while maintaining high standards of hospitality and organization.

ConsultingFinanceFinancial Services

Growth Opportunities

Responsibilities

Act as a hub to coordinate and facilitate updates to marketing materials, working with content and consulting contributors to ensure that all message is updated prior to the event

Work collaboratively and creatively with the graphic design team to develop event materials

Act as the primary owner of the Marketing event calendar

Track and drive progress on upcoming conference planning logistics such as registration, speaking submissions, booth selection, hotel deadlines, and more

Spearhead the packing and shipping of marketing materials: booth, equipment, brochures, thought leadership, tchotchkes, dinner gifts, etc. Double-check and complete checklists to ensure there are no surprises

Participate in tagline generation, landing page creation and updates, message drafting, link generation, proofreading, etc. as needed

Drive onsite conference success: Travel to conferences as needed; serve as the point person for exhibit hall vendors; set up and tear down booths, troubleshoot booth technology; take onsite photos and videos, host the booth as needed; engage in various forms of hospitality

Coordinate with marketing and practice leaders on event follow-ups

Participate in updating tickler lists; share information with other groups as needed

Create digital materials for webcasts, assist with room and audio preparation, operate webcast software, assist with post-production activities

Demonstrate superb independent research and vetting skills to select venues and vendors (catering, decorators, musicians, etc.) to drive the best outcomes in quality, cost, and event execution

Exhibit care and foundational knowledge in crafting high-quality event experiences, considering timing, food and beverage selection, decorations, atmosphere, entertainment, and more

Balance cost, quality, and simplicity, demonstrating excellent judgment

Support contact reach-out efforts by reviewing lists to ensure airtight accuracy, helping to ghost-write emails, track RSVPs, and interface with our marketing automation software

Review contracts and negotiate with venues to arrive at final terms; be on top of all the details

Develop and follow event day checklists (e.g. tables, technology, timing) to ensure everything meets standards and the execution conforms to the plan

Coordinate onsite event logistics, working with vendors, providing onsite team direction, troubleshooting issues, ensuring a smooth attendee experience, etc

Track and nudge progress forward on open initiatives

Work with teammates on community relations and charity initiatives

Support holiday initiatives

Coordinate on the ground logistics and pre-travel arrangements for various travel teams across marketing and other initiatives

Support other ad hoc projects and events

Qualification

Event planningLogistical coordinationMarketing automation softwareBudget managementCreative writingOrganizational skillsAttention to detailTime managementCollaborationSelf-motivated learner