California State University, Los Angeles · 5 months ago
Department Coordinator
Los Angeles, CA
Full-time
Onsite
Mid Level
$4,058/mo - $6,653/mo
4+ years expCalifornia State University, Los Angeles is seeking a Department Coordinator to provide operational and administrative support within a multifaceted organizational unit. The role involves managing complex administrative functions, ensuring compliance with policies, and acting as a liaison between the department and stakeholders.
Education
Responsibilities
Independently performing a wide range of complex administrative functions requiring sound judgment, initiative, and thorough knowledge of office and operational procedures
Ensuring the seamless execution of daily administrative operations, including but not limited to: budget tracking, procurement, calendar management, event coordination, personnel and payroll documentation, and maintaining compliance with institutional policies and procedures
Acting as a liaison between the department and various internal and external stakeholders, fostering efficient communication and continuity of services
Demonstrating professionalism, discretion, and attention to detail while upholding the values of confidentiality, accuracy, and organizational excellence
Managing competing priorities, interpreting policy, and contributing to the long-term success of the department through reliable and consistent support
Qualification
Required
Equivalent to four years of general office experience which includes operational or procedural administrative support work performed and/or on-going work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function
Experience to be fully functional in all technical aspects of work assignments
Thorough knowledge of office software packages (including word processing, desktop publishing, spreadsheet and database functions), technology, and systems
Must be detail-oriented and have the ability to handle multiple work unit priorities and projects
Thorough analytical skills and the ability to independently apply a wide variety of policies and procedures where specific guidelines may not exist
Working knowledge of budget policies and procedures with the ability to track financial data and make simple projections
Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures
Excellent verbal and written communication skills and a thorough knowledge of English grammar, punctuation, and spelling
Ability to take minutes and track action items
Ability to respond effectively to rapidly changing conditions
Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature
Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist
Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas
Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions
Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference
Ability to effectively write and present own reports
Ability to use negotiation and persuasion skills to achieve results and expedite projects
Demonstrated interest and/or ability in working in a multicultural/multiethnic environment
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU
Preferred
Bachelor's degree from an accredited four-year college or university
Familiarity with university administrative processes and procedures pertaining to the assigned office or department
Company
California State University, Los Angeles
Cal State LA is a public university in Los Angeles, California.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$1.75MKey Investors
GettyNASACalifornia Energy Commission
2025-08-20Grant· $0.27M
2023-07-26Grant
2022-12-03Grant· $0.5M
Leadership Team
Marla A. Parker, PhD
Co-Founder of Civic and Social Innovation Group
Anh Hong
Community Partnerships Coordinator
Recent News
Office of Governor California
2025-10-04
San Francisco Chronicle
2025-09-29
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