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General Matter · 5 months ago

Office Operations Coordinator

Los Angeles, CA

Full-time

Onsite

New Grad, Entry Level

General Matter is a company focused on strengthening America’s capacity in nuclear energy. They are seeking an Office Operations Coordinator to ensure smooth daily operations and create a welcoming environment, managing tasks such as maintaining office organization, coordinating vendor relationships, and supporting company events.

EnergyFuelManufacturingNuclear

Responsibilities

Maintain a clean, organized, and well-stocked office environment

Encourage employee participation in maintaining office cleanliness and organization

Manage office supplies, including ordering and inventory control

Coordinate food orders for meetings, events, and daily needs

Serve as the primary point of contact for third-party vendors (janitorial, repairs, shipping, etc.)

Schedule and coordinate on-site visitor logistics, including recruiting candidates

Act as the company's receptionist, greeting visitors and creating a welcoming atmosphere

Plan and execute company events, team outings, and celebrations

Manage shipping and receiving of packages and mail

Handle various ad-hoc tasks and projects as needed

Ensure cost-effective management of office resources

Qualification

Event planningOrganizational skillsCommunication skillsTech-savvyProblem-solving abilitiesCost conscious mindsetFlexibilityAttention to detail

Required

Proven ability to juggle multiple tasks and priorities in a fast-paced environment

Strong bias for action and a resourceful, scrappy approach

Excellent verbal and written communication skills

Tech-savvy with proficiency in basic office software and tools

Demonstrated initiative and problem-solving abilities

Meticulous attention to detail and exceptional organizational skills

Experience in event planning

Ability to make sound decisions in ambiguous situations

Flexibility and agility to adapt to changing needs

Ability to create a welcoming and hospitable environment for guests

Cost conscious mindset

Ability to work extended hours and weekends as necessary

Preferred

Strong understanding of engineering fundamentals

Ability to perform trade studies and make clear recommendations using first principles and engineering fundamentals even with partial information

Experience in a fast-paced engineering environment or a highly technical role requiring a resourceful, entrepreneurial approach to complete tasks within tight timeframes or budget constraints