Mass General Brigham · 4 months ago
Administrative Assistant II Research Neurology
Boston-MA
Full-time
Onsite
Entry, Mid Level
$18.22/hr - $26.06/hr
2+ years expMassachusetts General Hospital is a not-for-profit organization that supports patient care, research, teaching, and community service. They are seeking an Administrative Assistant II to provide administrative and secretarial support under moderate supervision for the Principal Investigator and administrative staff, requiring excellent organizational skills and coordination of various tasks.
Health CareHome Health CareMedical
Responsibilities
Work closely with the PI and Program Director to manage very busy business calendar for the PI. This will include coordinating recurring group meetings both on- and off-site, including securing transportation, room locations and catering, as required. Will also organize trans-continental meetings either via phone or videoconference and will be responsible for communicating PI availability to the Program Director and laboratory members
Coordinate extensive domestic and international travel arrangements for the PI, including flights, hotel and ground transportation, and associated visa paperwork
Process travel expenses and invoices. Track all invoice activity, including generating purchase orders and following up on unpaid invoices
Coordinate arrangements for visiting speakers and prospective candidates. This includes greeting/escorting candidates, arranging travel, hotel and meal accommodations, as well as expense reimbursement. Coordinate on-site arrangements for conferences/meetings as directed. Coordinate catering for meetings and special events as required
Assist Program Director in preparing grants applications and progress reports
General administrative duties for laboratory members will include preparing FedEx shipments, ordering office supplies, maintaining computer hardware/software inventory, including purchasing upgrades for both as required
Organize, maintain and develop office files, directories, listings (may include grants, manuscripts, reprints of journal articles, CVs, biosketches, photographs, protocols, office forms, research information, etc.) as necessary for the operation of the office
Serve as back up to the Program Director, as well as other administrative team members, as required
Keep the lab website updated
Other duties and special projects as assigned
Remain knowledgeable of business unit policies
May make contacts of a sensitive, complex, and confidential nature
Completes routine tasks under moderate supervision
Complies with all policies and standards
Performs other duties as assigned
Qualification
Required
Bachelor's degree
Minimum 2 years of comparable level administrative support experience required
Excellent organization, communication and interpersonal skills a must
Mature and professional manner, discretion and confidentiality a must
Good writing skills including knowledge of grammar as well as spelling and punctuation
Ability to prioritize in order to meet deadlines
Ability to carry out responsibilities accurately and independently
Proficiency in Microsoft Office Software packages; Canva (or equivalent); basic website editing skills
Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing
Benefits
Comprehensive benefits
Career advancement opportunities
Differentials
Premiums and bonuses as applicable
Recognition programs designed to celebrate your contributions and support your professional growth
Company
Mass General Brigham
Mass General Brigham specializes in providing medical treatments and health diagnostics services.
10001+ employees
H1B Sponsorship
Mass General Brigham has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (77)
2024 (61)
2023 (93)
2022 (70)
2021 (80)
2020 (29)
Funding
Current Stage
Late StageLeadership Team
E
Erin Flanigan
SVP, Human Resources, Community, Specialty Hospital Division
O’Neil A. Britton
Chief Integration Officer, Executive Vice President
Recent News
Bizjournals.com Feed (2025-11-12 15:43:17)
2026-01-09
2026-01-09
2026-01-09
Company data provided by crunchbase