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Automattic · 3 days ago

Spaces Manager

New York City

Full-time

Onsite

Mid Level

$90K/yr - $150K/yr

Automattic is a company dedicated to making the web a better place and fostering a happy workplace. They are looking for a Spaces & Events Manager to oversee facilities operations, optimize office spaces for meetings and events, and manage a calendar of cultural events.

Computer Software

Comp. & Benefits

Responsibilities

Manage office operations and day-to-day office activities to ensure our team and visitors are comfortable to do their best work; provide helpful support to all

Lead all aspects of facilities management, including: property management, housekeeping, delivery services, technicians, pantry vendors, supply vendors, etc

Strive for operational excellence across all aspects of our office spaces including: sourcing, negotiating with, and overseeing outside vendors; coordinating access to the space and greeting outside guests; organizing orders and deliveries; assisting with logistics needs for guests while they’re onsite; and managing budgets

Manage access and operations for events, training sessions, multimedia shoots, and executive meetings within the office space, and maximize the opportunity for the space to serve as an event venue. This includes managing access, COI procedures, food and beverage, audio/visual, guest lists, etc

Collaborate with our internal design team to ensure the space is built out with intentional design

Establish consistency across all of our spaces, covering all aspects of the in-person experience

Support the company with Automattic events across all of our products and internal teams. This could include managing small meetups, or tackling a piece of event production during the lead-up through execution and wrap-up

Qualification

Facilities ManagementEvent CoordinationProject ManagementVendor ManagementMulti-TaskingCommunication SkillsAttention to DetailDecision Making

Required

Lead all aspects of the facilities operations of our office spaces in New York (onsite) and San Francisco (remotely)

Optimize the spaces to foster relationships with employees, clients, investors, etc

Develop a strategy for the spaces to create inspiration, connection, and learnings

Manage office operations and day-to-day office activities to ensure our team and visitors are comfortable to do their best work; provide helpful support to all

Lead all aspects of facilities management, including: property management, housekeeping, delivery services, technicians, pantry vendors, supply vendors, etc

Collaborate with our internal design team to ensure the space is built out with intentional design

Establish consistency across all of our spaces, covering all aspects of the in-person experience

This role will require you to be onsite in our NYC office Monday through Friday, 10am-6pm with occasional night and weekend hours

Communication–Ability to represent Automattic with professionalism, integrity, and a strong customer service attitude. Competent to work in an environment that requires discretion in dealing with confidential matters

Multi-Tasking & Attention to Detail–Detail-oriented, with the ability to organize, prioritize, and manage multiple responsibilities within a fast paced environment. Willingness to tackle anything from small administrative tasks to high profile requests

Decision Making–Shows complexity in thought when considering resource tradeoffs in the pursuit of business impact

Project Management–Implement efficient and impactful systems for accountability, and drive initiatives forward to completion