Archdiocese of Philadelphia ยท 4 months ago
Facilities Assistant-Educational Financial Services
Philadelphia, PA
Full-time
Onsite
New Grad, Entry LevelArchdiocese of Philadelphia is seeking a Facilities Assistant to support the Director of Facilities in administrative functions related to Diocesan High Schools and Schools of Special Education. The role involves managing facilities-related invoices, tracking project expenses, and assisting with compliance inspections and documentation.
Religious Institutions
No H1B
Security Clearance Required
Responsibilities
Coordinates with outside contractors on a variety of items such as bid documents, contracts, change orders, invoices and payments, fund transfers, and reimbursements
Assists with setting up project budgets. Tracks costs related to project including keeping track of various funding sources such as the capital budget, school surplus funds, grants, and funds received through school development programs
Receives, verifies, and processes invoices and other financial transactions related to the completion of construction phases of capital projects within required time frames and contractual arrangements
Assists with verification and processing of other facilities-related invoices
Assists with organizing schedules and documents related to capital projects, scanning documents into the AkitaBox software platform
Tracks compliance with required inspections of elevators, fire alarm systems, backflow preventers, fire escapes, facades, energy management to ensure that the inspections are completed on a timely basis
Schedules appointments and arranges meetings related to facilities. Responds to phone calls, emails, and correspondence related to facilities or projects
Qualification
Required
High School Diploma required
Facilities Software
Microsoft Office
Working knowledge of construction practices, procedures and equipment
Working knowledge of procedures affecting project bids, contract language, and regulatory requirements
Knowledge of office practices, procedures, including filing systems, telephone techniques and letter and report writing
Working knowledge of activities associated with statistical and financial record keeping with special emphasis on Excel
Knowledge of and skill at using standard office machines, including personal computers with document processing, data entry programs to databases, and spreadsheet applications
Experience in working in facilities management
Must have child abuse clearances
Needs a car for occasional travel to visit locations in five county area
Must be able to climb stairs and lift small weights as part of facility inspections and project management
Preferred
College degree preferred
Experience with facilities management software is helpful
Company
Archdiocese of Philadelphia
We, the faithful of the Roman Catholic Church in Philadelphia in communion with our Holy Father, shepherd of the universal Church, and our Archbishop, shepherd of the Church in Philadelphia, proclaim to everyone the Good News that Jesus Christ is the Light of the world, who offers to all who follow Him the light of life.
Founded in 1808
10001+ employees
Funding
Current Stage
Late StageLeadership Team
David Magee
Chief Financial Officer, Catholic Education
Marc Fisher
Chief Financial Officer
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