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TCM Corp. (Acquired by Southland Industries) · 4 months ago

Division Payroll Specialist

Portland, OR

Full-time

Onsite

Entry, Mid Level

2+ years exp

TCM Corp., now part of Southland Industries, is seeking a Division Payroll Specialist to manage the weekly payroll for union employees across multiple states. The role involves ensuring accurate payroll processing, maintaining employee records, and providing support to both union employees and the Division Accounting Department.

Real Estate

No H1B

Responsibilities

Processes weekly payroll for union employees at the division level. This includes multiple trade unions across various states

Works with union employees and supervisors to ensure that time is approved, captured, and processed accurately and timely

Administers accurate employee payroll records, including new hire paperwork, payroll form updates, status change forms, and employee terminations

Helps monitor and track employee paid time off balances (vacation, holiday, jurisdictionally mandated sick and safe leave, and other personal time off) and provides updated reports to management regularly

Helps to coordinate and process any necessary payroll adjustments ensuring the proper documentation has been provided, including wage rate or fringe adjustments, expense reports, travel pay, subsistence, allowance, or other pay corrections

Prepares weekly job cost entries to transfer labor costs from overhead to specific jobs and assists operations with cost transfers for labor that was incorrectly coded

Prepares and submits weekly and monthly payroll reports, such as certified payroll, OCIP/CCIP reporting, employee change reports, timesheet submission reports, and or other compliance documentation

Supports the Division Payroll Team and Corporate Payroll in ensuring that payroll information is communicated timely and effectively while maintaining confidentiality and high levels of customer service

Assists with other special projects as required

Qualification

Payroll processingExcel proficiencyAccounting assistanceAnalytical capabilitiesCustomer serviceMultitaskingProblem-solvingCommunication skillsDetail-oriented

Required

H.S Diploma required

Minimum of 2-3 years payroll or other finance function experience required

Proficiency in computer usage with intermediate to expert Excel skills, and prior experience using various payroll processing and reporting systems

Strong problem-solving abilities, including identifying and resolving straightforward payroll or accounting discrepancies promptly, and knowing when to escalate complex issues for management resolution

Maintains confidentiality and handles sensitive information discreetly

Demonstrated multitasking skills, meeting critical deadlines even under pressure, and adapting to a dynamic environment

Effective written and verbal communication, with strong interpersonal skills for interacting with employees at all levels

Detail-oriented, highly organized, and possesses strong analytical capabilities