SourcePro Search, LLC · 5 months ago
Assistant Office Manager (Law Firm Experience)
New York, NY
Full-time
Hybrid
Mid Level
$90K/yr - $90K/yr
3+ years expSourcePro Search is partnering with a respected mid-size law firm in Midtown Manhattan to find a sharp, detail-oriented Assistant Office Manager. This role involves supporting the Office Manager and Managing Partners with administrative and operational tasks, including billing, accounts management, and HR coordination.
Staffing & Recruiting
Responsibilities
Support the Office Manager and Managing Partners with high-level administrative and operational tasks
Handle monthly billing, including posting client expenses in Timeslips and QuickBooks, and preparing LEDES1998-compliant client bills
Manage accounts payable, receivable, collections, deposits, and trust fund accounts
Communicate directly with vendors and monitor invoice status and resolution
Oversee expense reimbursements and assist with payroll coordination
Help coordinate HR and benefits administration, and support onboarding and training of new hires
Maintain proper file management systems using FileVine and assist with general office support
Generate regular administrative reporting for firm leadership
Qualification
Required
3–5 years of law firm or professional services office administration experience
Prior hands-on experience with billing, AP, AR, and collections
Tech-savvy with strong proficiency in QuickBooks, Timeslips, Outlook, Word, and Excel
Ability to juggle multiple responsibilities, work independently, and remain composed under pressure
Excellent written and verbal communication skills
A team-oriented mindset with a respectful and professional approach when working with all levels of staff and leadership
Discretion and trustworthiness in handling confidential data
Preferred
Experience with FileVine, HR, or benefits is a plus
Benefits
HR and benefits administration
Company
SourcePro Search, LLC
SourcePro Search, LLC is a WEBENC Certified boutique staffing agency specializing in professional services contingent, retained and executive search staffing for permanent, contract and consulting professionals.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase