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NEOGOV · 4 months ago

ADMINISTRATIVE ASSISTANT IV - OAHU

Island of Oahu

Full-time

Onsite

Mid Level

$4,742/mo - $6,003/mo

4+ years exp

NEOGOV is seeking an Administrative Assistant IV to support the manager of statewide programs within the Department of Commerce & Consumer Affairs. The role involves performing a variety of clerical and administrative duties while maintaining a close and confidential relationship with the manager.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

An ADMINISTRATIVE ASSISTANT serves as a trusted personal assistant which require a close and confidential relationship with the manager or administrator served; an overall awareness of the activities and administrative framework of the organization; and the performance of a variety of clerical and minor administrative duties which are auxiliary to the work of the manager or administrator served

The ADMINISTRATIVE ASSISTANT IV serves as the Administrative Assistant to the manager of statewide programs and an organization of extensive complexity and size or scope; and perform other related duties as assigned

Qualification

Typing skillsClerical experienceOffice equipment knowledgeWord processingSpreadsheet applicationsJudgmentCommunication skillsOrganizational skills

Required

Legal Authorization to Work Requirement: The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States

General Clerical Experience: Six (6) months of work experience which involved performing tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions, and speak and write simply and directly

Specialized Clerical Experience: A. Two (2) years of progressively responsible typing and/or substantive clerical work which demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience above, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial (administrative assistant) tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling, punctuation and typographical errors; maintaining a log of pending work; and using computers and software applications (e.g., word processing, spreadsheet, databases, etc.). AND B. Two (2) additional years of progressively responsible typing and/or substantive clerical work experience, which demonstrated possession of the ability to perform secretarial duties including, but not limited to the following: 1) providing personal assistance to an administrator or executive by attending to the administrative details of an office; 2) having an overall awareness of the activities and administrative framework of a program/organization; and 3) ability to exercise sound judgment

Skill: Some positions require the ability to type 40 net words per minute and/or take and transcribe dictation at 80 words per minute. Applicants who do not possess these skills will be referred only to those positions not requiring the ability to type or take dictation at the above rates

Driver's License: Some positions require possession of a valid driver's license at the time of appointment