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Cole, Scott & Kissane · 20 hours ago

Litigation Legal Assistant - On-Site Role in Miami

Miami, FL

Full-time

Onsite

Entry, Mid Level

2+ years exp

Cole, Scott & Kissane is an AV-rated litigation firm seeking a full-time, experienced Litigation Legal Assistant for its Miami office. The role involves assisting attorneys with day-to-day litigation tasks, preparing for depositions and trials, and managing administrative duties related to case organization and scheduling.

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Responsibilities

Assist lawyers and paralegals on day to day tasks relating to litigation

Assist attorneys in preparing for depositions, hearings, trials and conferences

Administrative duties to include, but are not limited to, coordinating meetings, scheduling, answering and directing telephone calls, maintaining and organizing electronic case files, and updating files with case status and information

Scheduling of hearings, pre-depositions, depositions, mediations, conferences, and other events using a variety of ancillary systems and programs is required

Compiling and organizing documents, preparing binders and/or folders

Gathering and organizing records, documents and other materials

Scheduling and Calendaring

Qualification

Insurance Defense experienceLegal procedures knowledgeFederalFlorida RulesElectronic filing experienceTrial preparation experienceMicrosoft Office proficiencyMulti-taskOrganizational skillsCommunication skillsDetail-oriented

Required

Must have at least 2-3 years of experience as a legal assistant

Familiarity with legal procedures & terminology

Strong verbal and written communication skills

Understanding of Federal and Florida Rules of Civil Procedure

Experience with electronic filing in state and federal courts and calendaring

Knowledge of the litigation process

Knowledge of court procedures including, but not limited to Florida E-Filing (ECF)

Experience with Trial preparation

Advanced skill level with Microsoft Office software, excellent typing and organizational skills

Ability to work independently

Case Management and Document management using Litify, iManage and Microsoft Outlook, Word, Excel, Adobe. E-file legal documents in Florida's E-Portal System

Ability to multi-task in a fast-paced environment and staying calm under pressure of multiple deadlines is essential

The candidate must have good written and verbal communication skills, good common sense, and excellent problem solving skills

Ideal candidate must be detail oriented, work well under pressure, and have a good attendance record