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Archdiocese of Boston · 5 months ago

Administrative Assistant/Secretary (PT)

Braintree, MA

Part-time

Onsite

Entry Level

3+ years exp

The Archdiocese of Boston is seeking a bilingual part-time Administrative Assistant/Secretary for Sacred Hearts Parish to provide secretarial and clerical support for parish office operations. The role includes managing scheduling, maintaining records, and providing administrative support to parish staff while ensuring confidentiality and discretion in all interactions.

CharityNon ProfitReligion

Responsibilities

Serve as the parish office receptionist, greeting visitors, answering phones, recording accurate messages, and responding to routine inquiries. Refer complex questions to the Pastor or Administrator as needed

Manage parish scheduling needs, including booking anniversary Masses and reserving dates as approved by the Pastor or Administrator

Open, sort, and distribute incoming mail and related materials

Provide clerical and administrative support to the Pastor, Administrator, Pastoral Associates, and Business Manager, including preparing correspondence, weekly bulletins, and bulk mailings

Maintain an organized filing system and store permanent records securely

Monitor and order office supplies in line with budget guidelines

Maintain a neat, professional, and efficient office environment

Maintain accurate parish records, including sacramental registers (marriages, baptisms, funerals), new parishioner registrations, and financial contribution logs

Prepare and issue donation acknowledgment letters to meet IRS requirements

Keep parishioner census information current using ParishSoft or other designated systems, in collaboration with the Pastor or Administrator

Maintain volunteer records, ensuring all required documents are completed annually and assist the Business Manager with the CORI checks and Ministerial Code of Conduct forms, and submission to the Diocese

Coordinate and schedule volunteers (e.g., Eucharistic Ministers, Lectors) as directed by the Pastor or Administrator

Qualification

Microsoft proficiencyBilingual (English – Spanish)Administrative experienceData managementMultitaskingService orientationOrganizational skillsConfidentialityEffective communication

Required

Bachelor's or associate degree from a recognized college

3-5 years in general office setting with administrative experience

Proficiency in Microsoft and working knowledge of computer hardware is required

Must be well organized, able to multitask and effectively work in a changing environment

Experience handling confidential, sensitive, timely and critical matters using good judgment, tact, respect and discretion required

Must be willing to support the mission and vision of the Roman Catholic Church and a Catholic in good standing, practicing and faithful to the Sacraments

A strong service orientation critical

A high level of proficiency communicating effectively through email and/or telephone

Ability to use a computer keyboard for up to 8 hours/day

Ability to sit for up to 8 hours/day

Ability to lift up to 20 pounds