NEOGOV · 4 months ago
Senior Administrative Assistant, Music
Florence, Alabama
Full-time
Onsite
Mid, Senior Level
$26K/yr - $35K/yr
2+ years expNEOGOV is a department within the University of North Alabama, and they are seeking a Senior Administrative Assistant for their Music department. The role involves a wide range of administrative, clerical, and secretarial duties, including managing office systems, maintaining records, and supporting faculty and students.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Provide faculty, staff, students and the general public with responses to requests for information and/or in answering questions
Operate, manage, and maintain the critical systems of the department office
Keep accurate and accessible files, records, reports, documents, and information
Organize and maintain records of music auditions for incoming students and academic files for all students
Maintain an inventory and systematic monitoring of supplies and equipment and complete purchases for the department
Serve as the principal resource officer to aid the department chair in anticipating the needs of faculty and students
Act decisively and proactively to provide for those needs in a timely fashion
Serve as the department's principal source for immediate problem-solving
Play an active role in the recruitment and vetting of adjunct faculty
Build and maintain a knowledgebase concerning systems, policies, processes, procedures, and personnel (e.g. The building, degree programs, music student handbook, university student handbook, course schedule, ensemble rehearsal schedule)
Maintain full responsibility for all office projects and procedures, using student workers in limited and appropriate roles of support staff
Create and maintain spreadsheets
Keep records on graduates for periodic follow-up studies
Hire, train, and supervise work study students
Enter student permits, maintain accurate registration records, and assign academic advisors
Arrange textbook orders by distributing/receiving completed textbook orders from the faculty and order desk copies
Record catalog changes for publication
Generate faculty and budget-related forms and reports
Edit and print student programs
Use and maintain the departmental website and other light media
Perform all other duties as assigned
Facilitate event scheduling, maintain the departmental event calendar, and maintain the general building schedule
Process paperwork for the hiring of faculty and staff
Support the department chair and assistant chair as needed
Qualification
Required
High school diploma/equivalent, required
Two years of related experience, required
Knowledge and proficiency in current technology (Microsoft Office, Adobe, etc.)
Knowledge of admissions and student financial aid processes, policies, and procedures
Knowledge of processes, policies, and procedures of the University
Ability to work independently and as part of a team
Ability to multi-task and work at times under pressure
Ability to maintain confidentiality
Ability to interact effectively with students, faculty, staff, administrators, parents, visitors, and the general public
Preferred
Some college education/completion of a bachelor's degree, preferred
Benefits
Health Insurance
Dental Insurance
Life Insurance
Long-Term Disability Insurance
Retirement Plans
Voluntary TIAA-Cref 403(b) Plan
Voluntary RSA-1 457 Plan
Supplemental (Voluntary) Benefits
Remission of Tuition and Fees
Paid Time Off
University ID Card (Mane Card)
Athletic Ticket Discounts
University Bookstore Discount
Free Parking
Credit Union Membership
Kilby Laboratory School
Employee Wellness Center
Employee Wellness Program
Faculty/Staff Meal Plan
Travel Assistance
Identity Theft Assistance
Mental & Emotional Health Benefits
Terminal Degree Assistance Program
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase