State of Louisiana · 4 months ago
BCDPHA Contracts and Grants Analyst
Baton Rouge, La
Full-time
Onsite
Mid Level
3+ years expThe University of New Orleans is seeking a Contracts and Grants Analyst to coordinate and manage contracts and grants, procurement, invoice processing, and fiscal management. The role involves working with various programs to execute contracts, track expenditures, assist with monitoring grant budgets, and provide technical assistance in preparation of contracts and grants proposals.
Government Administration
Responsibilities
Coordinates and manages contracts and grants, procurement, invoice processing and fiscal management
Works with various programs to execute contracts for services, track expenditures, and assist with monitoring grant budgets
Inputs contracts into the LaGov system for approvals
Prepares, develops and monitors routine contracts and/or grants agreements, applications, budgets, amendments and sub-grant agreements in accordance with departmental policies and procedures
Evaluates and reconciles monthly contract invoices and reported expenditures
Works with contractors and Bureau of Chronic Disease Prevention and Healthcare Access (BCDPHA) administrative personnel to solve contract problems and facilitate coordination
Tracks the approval process of contracts/grants ensuring all necessary approvals are received
Obtains and reviews performance evaluations after completion of a project to comply with state law within established time limits
Manages the establishment, implementation, and revisions (as necessary) to the program standards and guidelines
Independently manages contract workflow for the bureau
Plans and coordinates monitoring and reporting process for statewide programs
Provides contract monitoring, evaluations, budget tracking, and receiving/processing of invoices for several bureau contracts, both small scale and large scale
Provides technical assistance to program personnel in preparation of contracts agreements or grants proposals
Maintains records, prepares reports and/or correspondence relative to contract and/or grants
Coordinates program information by maintaining budgetary databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc
Collaborates with bureau management team to develop budgets and allocate financial resources to achieve grant goals
Other tasks as assigned
Qualification
Required
Bachelor's degree, or Associate's degree plus 3 years of professional experience, or 6 years of professional work experience
Excellent analytical and critical thinking skills; effective organizational and time management skills
Great attention to detail and follow up
Ability to manage projects, assignments, and competing priorities
Proficient in the use of Zoom, Teams, and Microsoft Office, including but not limited to Outlook, Word, and Excel
Preferred
Advanced degree
Minimum 1 year professional experience performing administrative functions within an office environment or health care field
Minimum 1 year professional experience with contracts, grants, or managing/tracking budgets
Minimum 1 year professional experience with the LaGov Procurement System
Minimum 1 year professional experience with accounting
Company
State of Louisiana
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Chancellor Donald, M.D.
Chief Medical Officer
Chase Hymel
Chief Information Security Officer (CISO)
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