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WVU Medicine · 5 months ago

UHC - Facility Secretary - Long Term Care (Weekends)

United Hospital Center (UHC)

Full-time

Onsite

New Grad, Entry Level

WVU Medicine is a healthcare provider seeking a Facility Secretary for their Long Term Care unit. The role involves performing clerical duties, maintaining medical records, and facilitating communication within the nursing unit while assisting clinical staff and managing supplies.

Health CareHospitalMedical

Responsibilities

Performs all general clerical duties required by the specific nursing unit as well as maintaining the medical records in compliance with hospital policy

The secretary is responsible for maintaining an effective flow of communication, internal and external, to the nursing unit

The secretary assists the charge nurse in maintaining the budget for the unit’s supply and expense line by carefully monitoring the use of supplies on the nursing units and ordering judiciously

Performs typing as needed within the SNF

Is under the supervision of the Director of Nursing of the skilled nursing facility

Assists clinical staff to comply with the admission standard: Initiates patient chart per protocol. Completes census recording

Demonstrates knowledge of responsibilities and carries them out effectively: Assembles and maintains patient records, facilitating provision and maintenance of a complete and current record. Maintains statistics as described/delegated by Director of Nursing. Ensures pre-op charts are transported with Patient to Surgical Services/Procedures

Order Unit’s Medical Supplies from UHC Central Distribution and stocks the supplies thru out the Unit as needed and maintains the remaining supplies in the Units Clean Utility and Equipment Rooms

Maintain a clean working environment at Units Nurses Station. To include but not limited to a weekly cleaning of the desk counter areas

Assist Certified Nursing Assistants with Patient Meal/Tray passes during the shift

Demonstrates ability to communicate with physicians, departments, hospitals, the entire health care team; patients and families to receive and relay appropriate information in a timely, accurate and professional fashion

Functions as a receptionist for patients/families/MDs and UTCC visitors by greeting and responding to requests

Functions as a liaison between patient/family and health care team by relaying information completely and accurately

Demonstrates prioritization skills

Relays critical information within established guidelines

Demonstrates the knowledge and skills necessary to communicate to the infant, pediatric, adolescent, adult, geriatric patient per the established age-specific education/ standard

Completes computer skills checklist

Demonstrates ability to continuously perform computer skills

Demonstrates proper use of telephone for answering, transferring calls or placing the caller on hold

Must have the ability to perform concentrated and complex mental activity

Must have the ability to work successfully under highly stressful conditions with frequent interruptions, and must be capable of adapting to varying workloads and work assignments on a constant basis

Must have the ability to make sound judgments and also be able to collaborate with other multi-disciplinary team members in an appropriate fashion

Must have the ability to comprehend and perform oral and written instructions and procedures

Must have strong communication skills, written and verbal

Must have basic math skills

Must be able to work weekends, holidays, and all shifts

Frequent walking, standing, stooping, kneeling, reaching, pushing, pulling, lifting, and grasping are necessary body movements utilized in performing nursing duties throughout the work shift

Must be able to read and write legibly in English

Must be able to perform medium work: exerting up to 50 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 10 pounds of force as frequently as needed to move objects

Exposure to body fluids, human tissues, contagious diseases, sharps, and explosive gases

Exposure to high stress and constant interruptions

Exposure to cleaning agents and disinfectants

Qualification

EPIC softwareMedical TerminologyNurse's aid trainingClerical skillsBasic math skillsCommunication skills

Required

High school graduate or equivalent

Demonstrates knowledge of responsibilities and carries them out effectively

Must have the ability to perform concentrated and complex mental activity

Must have the ability to work successfully under highly stressful conditions with frequent interruptions, and must be capable of adapting to varying workloads and work assignments on a constant basis

Must have the ability to make sound judgments and also be able to collaborate with other multi-disciplinary team members in an appropriate fashion

Must have the ability to comprehend and perform oral and written instructions and procedures

Must have strong communication skills, written and verbal

Must have basic math skills

Must be able to work weekends, holidays, and all shifts

Frequent walking, standing, stooping, kneeling, reaching, pushing, pulling, lifting, and grasping are necessary body movements utilized in performing nursing duties throughout the work shift

Must be able to read and write legibly in English

Exposure to body fluids, human tissues, contagious diseases, sharps, and explosive gases

Exposure to high stress and constant interruptions

Exposure to cleaning agents and disinfectants

Basic knowledge of rules and regulations of skilled nursing facilities

Preferred

Completion of a nurse's aid training and competency program and have passed a required competency test approved by the WV State Health Department. (Per Federal Long Term Care Regulation)

Medical Terminology course

Previous clerical or secretarial position with the two years of typing preferred

Previous experience with EPIC software