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Althaus Law · 4 months ago

Receptionist and Office Administrator

Northglenn, CO

Full-time

Onsite

New Grad, Entry Level

$45K/yr - $45K/yr

Althaus Law is a firm that focuses its practice on estate planning and probate law. They are seeking a Receptionist and Office Administrator to manage phone calls, maintain calendars, and ensure the office runs smoothly while supporting the front desk team and Executive Assistant.

Law Practice

Responsibilities

Manage front desk by triaging incoming calls, scheduling appointments, responding to emails, and greeting new clients

Make regular follow-up and reminder calls to clients

Check and responding to voicemails at least twice daily

Reschedule meetings if necessary to fill attorney calendars or to accommodate sick time

Provide a warm and welcoming environment for all clients and visitors of the office

Seat and offer refreshments to incoming clients

Brew coffee daily for team and clients

Handle general office duties such as scanning, copying, ordering supplies, and distributing mail

Manage incoming and outgoing mail: includes making post office runs, checking the firm's mailboxes (on premises), and distributing tenants' mail to their respective mailboxes

Scan and convert all closed paper files to electronic files

Maintain an inventory for office supplies and restock as necessary

Order office groceries as necessary

Grab lunches and catering orders for special occasions

Complete projects and assignments for the attorneys and paralegals

Complete conflicts checks for potential new clients

Manage attorney continuing legal education class requirements and ensure there is time calendared for such requirements

Witness client signatures on legal documents

Help establish community connections

Post flyers around the area for certain upcoming presentations

Act as the point of contact for venues that host certain presentations

Be present at tabling events in the community

Maintain cleanliness and appearance of front desk, lobby, and kitchen area

Comfortable walking team members dogs if they need breaks while people are in meetings

Feed, water, and clean the home of our office gecko

Excitement to take on new responsibilities as the role and the firm develops!

Qualification

NotaryLegal field experienceReceptionist experienceBilingual in EnglishSpanishCustomer service skillsMicrosoft Word proficiencyAdobe Acrobat experienceMulti-line phone systemLove of animalsOrganizational skillsAttention to detailTeam-orientedVerbal communicationWritten communicationSense of humor