Mugwump Productions · 4 months ago
Destination Project Coordinator
Ponte Vedra Beach, FL
Full-time
Onsite
Entry Level
1+ years expMugwump Productions is a premier event décor and destination management company with over 30 years of experience. They are seeking a Destination Project Coordinator to support the Destination Services Manager in planning and executing destination management programs and event décor services, ensuring high standards of excellence in every event.
AudioEvent ManagementEventsRental
Responsibilities
Assist with writing proposals, developing budgets, and creating event concepts
Coordinate logistics for décor, entertainment, transportation, tours, and group activities
Source and manage vendor partners, ensuring all services align with Mugwump standards
Support pre-event planning, including timeline creation, and client communications
Oversee onsite setup and breakdown of event décor, activities, and program elements
Serve as an onsite point of contact for vendors, internal teams, and clients as directed
Maintain accurate project documentation including contracts, BEOs, timelines, and invoices
Track expenses to support budget management and program profitability
Provide exceptional client service, anticipating needs and resolving issues quickly
Contribute to continuous improvement by providing feedback on processes and program outcomes
Qualification
Required
1+ years' experience in event planning, project management, or hospitality (DMC or luxury property experience a plus)
Strong organizational skills with the ability to handle multiple projects simultaneously
Excellent written and verbal communication skills, especially in client-facing documents/proposals
Collaborative team player with the ability to work independently when needed
High attention to detail and problem-solving mindset
Comfortable working evenings, weekends, and flexible hours as required by events
Preferred
Degree in Hospitality, Event Management, Business, or related field, preferred but not required
Familiarity with Ponte Vedra/Jacksonville area vendors and venues a plus
Benefits
PTO
Medical, Dental and Vision Insurance
401K with company match
Complementary tickets to events including the Jacksonville Icemen Hockey Games, Jumbo Shrimp Baseball games, and special events.
Company
Mugwump Productions
Mugwump Productions is an event planning company.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
J
Jon Davis
Owner
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