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Haynes and Boone, LLP · 7 hours ago

Office Services Coordinator

New York, United States

Full-time

Onsite

Entry Level

$60K/yr - $65K/yr

2+ years exp

Haynes and Boone, LLP is a prestigious law firm located at 30 Rockefeller Plaza in New York. They are seeking an Office Services Coordinator responsible for managing general office services, including reception duties, inventory management, and assisting with office setups and maintenance. The role emphasizes teamwork and a commitment to providing exceptional service within a professional environment.

Consulting

Responsibilities

Handles the duties of the reception desk including acceptance of deliveries, greeting guests, and answering the phone

Conducts inventory, orders and stocks office and kitchen supplies

Maintains cleanliness of kitchens, conference rooms and visiting areas and restocks supplies when necessary

Set‐up and breakdown of conference rooms for meetings, including audio/visual if needed

Assists with ordering catering for meetings

Assists with setting up offices for new hires. Ensures visiting offices are cleaned and set-up

Assists IT with troubleshooting non-complex IT issues

Assists with office moves and changes, including setting-up computer hardware and phone extensions

Backs up the collection and distribution of mail. Posts outgoing mail and creates Fed Ex labels for outgoing shipments

Assist with maintenance of all copiers and printers, to include adding paper and toner cartridges

Coordinates minor leasehold improvements and repairs, under the direction of the Office Administrator/Supervisor. Reports building maintenance issues by way of the work order system

Provides training to new and existing employees on all office equipment

Performs other related duties as needed or assigned

Qualification

Microsoft Office ApplicationsPowerPoint presentationsGeneral office experienceClient focusCommunication skillsOrganizational skillsTeamworkAdaptability