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Morgan, Lewis & Bockius LLP · 2 days ago

Administrative Support Manager

Los Angeles, CA

Full-time

Hybrid

Senior Level

$119K/yr - $191K/yr

7+ years exp

Morgan, Lewis & Bockius LLP is one of the world’s leading global law firms, and they are seeking an Administrative Support Manager. This role involves managing administrative support staff to provide efficient and client-focused support to lawyers and clients while overseeing staffing, performance reviews, and operational efficiency.

AdviceFinanceFinancial ServicesLaw EnforcementLegal

H1B Sponsor Likely

Responsibilities

Develops and implements staffing plans; manages administrative support assignments

Works with office management and practice group leaders to develop staffing configurations consistent with workflow and support requirements of practice group and office

Oversee administrative support staffing, schedules, and desk coverage to ensure efficient operations and proper coverage during evenings, weekends, and major projects

Manages the annual performance review process for the Administrative Support Staff, including evaluations, goal setting, compensation recommendations, and alignment with Firm performance standards

Conducts regular one-on-one check-ins and team meetings, focusing on training needs, employee morale, and professional development opportunities

Reviews and approves administrative support vacation requests to ensure adequate coverage

Ensures administrative support staff have the training and information necessary to support their assignments

Collaborates with Talent Acquisition on the full candidate selection process, including resume review, interview coordination, participation in interviews and offer approvals

Engages temporary staff as needed; processes and approves related invoices; monitors expenses

Monitors administrative support ratios; in partnership with Office Manager, works to ensure compliance with Firm’s ratio targets

Ensures coverage for after hours and weekend work, closings, off-site assistance for trial support and special projects as requested

Works with practice group leaders on office logistics to provide the most effective support for attorneys while maximizing use of administrative support staff

Oversight of notary certifications and compliance to ensure notaries are current on licenses and payment requests are approved

Oversight and execution of employee events and activities related to the support teams and other groups, as assigned

Leads by example; establishes clear expectations; sets direction and priorities; ensures that work levels are balanced among all staff; resolves internal staff issues in a timely manner; keeps staff informed of all appropriate information; builds effective team; delegates at appropriate level

Facilitates the development of staff by providing opportunities and support; provides timely feedback on work product; regularly coaches, evaluates, and recognizes staff performance and accomplishments

Establishes/adheres to Department budget; seeks opportunities to improve Department efficiency and reduce expenses by streamlining operations

Ensure efficient vendor management by verifying invoices are correctly coded and processed for on-time payments

Qualification

Management skillsAnalytical skillsLeadership skillsProficiency with technologyPlanning skillsWritten communicationOral communicationInterpersonal skillsProblem-solving skillsAdaptability

Required

Bachelor's degree (B. A.) from a four-year college or university, and seven (7) years of progressively responsible, directly related experience in a leadership role with at least three years in a supervisory role or equivalent combination of education and experience

Excellent written and oral communications skills

Ability to work comfortably in a matrix organization

Ability to deal positively with adversity and difficult situations

Strong leadership and management skills

Strong analytical skills

Proficiency with technology required for the job

Strong interpersonal skills

Planning/organizational skills

Effective listening skills and problem-solving skills

Ability to adapt to change and balance competing demands

Ability to read, analyze and interpret general business documents; ability to write reports, business correspondence and procedure manuals

Ability to effectively present information and respond to questions from groups of attorneys, managers, and staff

Benefits

401(k) eligibility

Various paid time off benefits, such as vacation, sick time, and parental leave

Company

Morgan, Lewis & Bockius LLP

Glassdoor3.9

From our offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, we work with clients ranging from established, global Fortune 100 companies to enterprising startups.

Founded in 1873

Philadelphia, Pennsylvania, USA

1001-5000 employees

http://www.morganlewis.com/

H1B Sponsorship

Morgan, Lewis & Bockius LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2024 (1)

2023 (5)

2022 (2)

2021 (6)

2020 (9)