Chinese-American Planning Council ยท 5 months ago
Administrative Assistant (PS 160 & PS 255 School Age Child Care)
New York, NY, USA
Full-time
Onsite
New Grad, Entry LevelThe Chinese-American Planning Council (CPC) is seeking organized and proactive Administrative Assistants to join our afterschool programs. The role involves coordinating office operations, managing program documentation, and supporting staff and families to ensure the efficient functioning of the program and agency.
AdviceCommunitiesSocialSocial Assistance
Responsibilities
Perform a variety of administrative duties requiring comprehensive knowledge of program operations, including student registration and scheduling program activities through DYCD Connect
Produce correspondence, reports, and memoranda; schedule meetings and appointments; and maintain organized staff and student files and records
Document student attendance and incidents in compliance with program rules and agency policies
Prepare budgets, create check requests, and track program expenditures accurately
Serve as a liaison between the finance department and the program to facilitate communication and smooth operations
Maintain an organized office environment, including paperwork, financial and personnel files, and upkeep of office equipment and supplies. Monitor inventory and order supplies as needed
Communicate effectively and professionally with families, community members, and staff through verbal and written correspondence
Answer phone calls and assist or direct community members to appropriate personnel as necessary
Train and supervise clerical personnel as assigned
Oversee assigned Work Learn Grow participants, Summer Youth Employment Program (SYEP) participants, and volunteers
Perform other duties as assigned by the Program Director or Site Supervisor
Qualification
Required
Knowledge and proficiency in the use of technology relevant to administrative functions
Understanding of clerical practices and office procedures
Proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.)
Excellent communication, organizational, and interpersonal skills
Strong social and emotional maturity, with the ability to manage multiple priorities and work collaboratively
Knowledge of the principles of positive youth development
Demonstrated leadership, collaboration, and diplomacy skills
Demonstrated growth mindset with willingness to learn, accept feedback, and continuously develop professionally
Preferred
Bilingual language proficiency preferred: PS 160: Mandarin, Cantonese, or Fujianese; PS 255: Russian, Chinese (Mandarin or Cantonese), or Spanish
Benefits
Generous paid time off (holiday, sick and vacation time)
Medical
Dental
Vision
Basic Life Insurance Coverage
Commuter Benefits
403(b) Retirement Plan
Company
Chinese-American Planning Council
CPC's focus is to promote the social and economic empowerment of Chinese American, immigrant, and low-income communities.
Founded in 1965
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Wayne Ho
President/CEO
Anthony Fullington
Chief Financial Officer
Company data provided by crunchbase