Jenner & Block · 3 weeks ago
Legal Practice Assistant (SF)
San Francisco Bay Area
Full-time
Onsite
New Grad, Entry Level
$85K/yr - $125K/yrJenner & Block LLP is a well-respected law firm known for its commitment to justice and community service. The Legal Practice Assistant will provide a variety of administrative and clerical support to attorneys and other timekeepers, ensuring efficient workflow and client service. This role involves collaborating with other assistants, managing documents, coordinating meetings, and handling billing processes.
Legal
Responsibilities
Collaborates with firm assistants and other teams to provide designated and “as needed” administrative services to assist in delivering exemplary service
Creates, edits, formats, and proofreads a wide variety of documents, including memoranda, correspondence, legal, and court documents
Receive assignments from attorneys and others, performing tasks as requested; update requestor regarding receipt and status of tasks/projects, and consistently meet agreed upon deadlines
Input attorney time into the WebTime time entry program. Stay up to date regarding client-specific billing requirements. Assist timekeepers with maintaining appropriate time entry requirements and standards through outreach and communication
Work with the Billing department in all aspects of the billing cycle, including but not limited to the review of client billing for accuracy, edits to content/grammar; resolution of billing problems; and efficient changes to the process
Accurately prepare and input attorney expense reimbursements and process client-related vendor invoices for payment
Sort, open, prioritize and route incoming mail. Prepare outgoing mail including U.S.P.S., U.P.S. and Federal Express. Coordinate messenger pick-ups and deliveries when necessary
Coordinate meeting set-ups, including but not limited to conference calls, Zoom and Teams meetings and in-person meetings
May assist with the organization and planning of events. Assists with collection of marketing materials
Coordinating with attorney talent team, may obtains approvals and coordinate attendance for outside training programs (MCLE)
Assists with creating and maintaining client/matter and communication lists
Maintain calendar and contacts for attorneys. Maintain electronic filing system via Outlook
Perform document conversions, e.g., PDF to Word, etc
Handle telephone calls from internal and external sources including taking accurate messages and appropriately routing calls
Coordinate prints, scans and duplicating projects with Digital Document Center or Print/Mail Service Centers
Coordinate travel arrangements (air, hotel, rail, car rental and black car) with firm-provided travel agency
Coordinate the New Matter Intake process. Prepare, finalize, and distribute new client Engagement Letters, New Business Memo, etc. Including follow-up with client to ensure receipt of fully executed Engagement Letter. Initiate Conflicts Checks
Perform other related duties, special projects, and assignments as required
Provide back-up support and vacation coverage
Proactively follows-up with managers and colleagues for feedback on projects completed and requests for additional assignments
Qualification
Required
Proficient in basic computer applications including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Flexibility to adjust hours and work the hours necessary to meet business needs. Ability to work overtime as needed
Demonstrated willingness to take initiative and ability to work both independently and in a team environment with a customer service focus
Skilled in collaborating with staff/team members in a complex matrix management environment and managing associate, attorney, and paralegal expectations
Discernment to appropriately handle confidential and sensitive information
Demonstrated ability to communicate effectively and professionally in a fast-paced and deadline driven environment
Effective interpersonal and communication skills, both verbal and in writing
Excellent client service skills, including being comfortable interacting with firm clients
Excellent organizational skills, ability to effectively prioritize workload, and strong attention to detail
Must be able to follow directions
Sound business judgment
Proven ability to multi‐task
Demonstrated foresight to anticipate lawyers' needs
Preferred
College degree preferred or equivalent work experience
Lifelong learner and understanding of the need for continuous improvement
Benefits
Medical, dental, and vision insurance
401(k)
Paid time off
Comprehensive health & well-being benefits
401k profit sharing
Company
Jenner & Block
Jenner & Block is a law firm with global reach, with more than 500 lawyers and offices in Chicago
Founded in 1914
501-1000 employees
H1B Sponsorship
Jenner & Block has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (3)
2023 (2)
2021 (1)
2020 (2)
Funding
Current Stage
Late StageLeadership Team
David Bradford
Co-Chair Litigation Department
D
Don Resnick
Partner
Recent News
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