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Norwich University · 4 months ago

Office Manager - College of Professional Schools - Norwich University

Northfield, VT

Full-time

Onsite

Mid Level

3+ years exp

Norwich University is dedicated to providing administrative and financial support to the Dean's office of the College of Professional Schools. The Office Manager will facilitate daily office functions, manage communications, schedule meetings, and support various projects while collaborating with faculty, staff, and students.

E-LearningEducationHigher EducationNon ProfitUniversities

No H1B

Responsibilities

Facilitates daily office functions to include:

Front desk coverage

Telephone and email communications to the office

Calendar management

Travel accommodations such as registration, lodging, and air travel

Scheduling meetings, coordinating necessary arrangements, preparing agendas and collecting materials as needed, attending and taking meeting minutes, and producing and distributing minutes to designated parties

Creates documents used in support of presentations

Supports and assists committees led by this office

Supports various projects as assigned

Plans, arranges support for, and executes meetings hosted by this office

Supports in the compilation and preparation of reports, as requested

Produces basic correspondence as assigned

Pays invoices

Reconciles purchasing and/or travel cards

Maintains office supplies inventory

Creates and maintains shared folders

Assists in the design, development, and upkeep of related MS Team sites

Supervises work study students, as needed

Processes hiring requisitions, hiring forms, and contracts as directed

Facilitates new employee onboarding

Maintains and inputs faculty information into the faculty module for new hires, educational background, awards and honors, and faculty publications

Assists in the preparation of budgets

Monitors budget and prepares financial reports as required

Oversees the college budgets and confers with directors regarding budget information and expenditures

Creates and maintains efficient procedures for the office and recommends improvements related to external processes

Aids in maintaining the College directory

Maintains confidentiality of sensitive or private information

Communicates with employees, students, and others in a respectful and clear manner

Serves on University committees, councils, workgroups or other designated bodies as assigned

Achieves, maintains proficiency in and utilizes computers, telephones, and other job-related equipment, including related systems and software

Speaks, reads and writes in English

Communicates by telephone, email, letter, in person, or other means or device

Performs other tasks as assigned by supervisor

Qualification

Microsoft Office proficiencyFinancial reportingAdministrative experienceMeeting coordinationDocument preparationSupervisory skillsCommunication skillsConfidentiality

Required

High school diploma or equivalent; Associate's degree or equivalent college course work preferred. Bachelor's degree highly preferred

3 years administrative, financial or general office experience, preferably in higher education

Able to prepare minutes, agendas, reports, charts, spreadsheets, and presentations

Requires proficiency with Microsoft Office software (Word, Excel, Publisher, Outlook) and Banner

Able to sit, squat, reach, push, pull, and manipulate related equipment; lift 15 pounds; travel outdoors to various parts of the campus

Infrequent evening or weekend hours

All candidates must be legally authorized to work in the United States without requiring immigration sponsorship, including but not limited to non-immigrant visas such as H1B, STEM, or F1, now or in the future

A post offer, pre-employment background check will be required of the successful candidate