Administrative Assistant - Legal and Compliance jobs in United States
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KLM Careers ยท 4 months ago

Administrative Assistant - Legal and Compliance

positionSan Jose, California, United States
timeFull-time
remoteOnsite
seniorityNew Grad, Entry Level

KLM Careers is seeking a Part-Time Administrative Assistant to support both the Legal and Compliance team. This onsite role is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while managing sensitive information.

Human Resources
badNo H1BnoteU.S. Citizen Onlynote

Responsibilities

Open, sort, and scan incoming legal and operational mail (approx. 45 hours/week)
Digitally distribute mail to the appropriate team members or systems
Maintain secure handling and storage of sensitive or confidential materials
Review incoming legal emails and upload digital files to our legal order management tool
Identify key information (such as name of serving party, case number, type of legal order) and enter this information into the legal order management tool
Enter and update case information in our litigation management system
Assist with organizing and maintaining accurate legal records
Generate and distribute basic reports as needed
Prepare, edit, and organize legal or business documents
Help with ad hoc legal requests

Qualification

Legal administrative supportData entryMail managementGoogle WorkspaceScannersDigital filingJIRASafariAttention to detailOrganizational skillsReliabilityCommunication skillsConfidentiality

Required

Must be a US Citizen or Green Card holder
Previous experience in an administrative, legal, or executive assistant role preferred
Strong attention to detail and ability to handle confidential information with discretion
Proficient in using scanners, digital filing systems, and Google Workspace
Reliable, professional, and self-motivated
Excellent organizational and communication skills
Ability to learn or knowledge of case and legal order management tools Safari and JIRA
Experience in Mail management, Legal administrative support and Data Entry

Company

KLM Careers

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KLM Careers a full service executive direct placement firm. All our posted opportunities are current open position with major Corporations.
dateFounded in 2010
location
Iron Mountain, Michigan, US
people-size2-10 employees
web-link
http://KLMCareers.com

Funding

Current Stage
Early Stage
Company data provided by crunchbase