University of Washington · 4 months ago
Vice Chair of Finance & Administration, Department of Urology
Seattle, WA
Full-time
Onsite
Lead/Staff, Director/Executive
$200K/yr - $220K/yr
5+ years expThe University of Washington is a leading institution that provides a unique opportunity to change lives globally. The Vice Chair of Finance & Administration in the Department of Urology will oversee financial management, human resources, and operations while supporting educational and research initiatives within the department.
EducationHigher EducationUniversities
Responsibilities
Manage the financial resources of the department to include budgets and funds from federal, state, practice plan, private, University, and foundation sources to ensure ethical and fiduciary practices
Interacts with faculty and staff to facilitate the department’s ability to achieve clinical, scientific, and educational goals
Interprets policies and regulations concerning the department’s financial activities; ensures compliance with the University’s policies and procedures as well as guidelines from the federal government, state, and other research project sponsors
Develops and implements of internal financial system controls to ensure integrity of all financial transactions in accordance with applicable jurisdictions
Maintains a working knowledge of the department’s financial operations, funding sources, policies, and procedures
Manage the human resources of the department, to include the faculty and the department staff, in accordance with University of Washington and School of Medicine policy and procedures
Interprets and integrates federal, state, UW, SoM, and other local laws and agreements into department policies and procedures
Develops and/or utilizes HR measurement/monitoring systems
Responds to and assists in needs/requirements for faculty and staff training and coaching
Negotiates faculty/staff relations to represent viewpoints and positions fairly
Manage department operations to ensure the day-to-day and cyclic requirements are met; plans, resources, and monitors programmatic activities; prepares reports, terminates, or continues programs; plans or coordinates marketing documents or activities
Coordinates a variety of general administrative activities necessary to the department’s day-to-day operations
Understands and integrates the cyclic operational responsibilities of the UW/SoM/Practice Plans into department planning, policies, and procedures
Understands and implements change management processes that include not only organizational dynamics, but also the policies and procedures of approving offices or agencies
Negotiates or builds new relationships, partnerships, or coalitions to advance the department’s vision or mission
Manages the practice plans(s) of the department to include the member appointment process, budget process, revenue cycle, funds flow projections, pro forma accounting, the incentive plan, and compliance requirements
Forecasts, plans, and reports practice plan revenue/expenses and develops budget models to guide faculty or the practice
Maintains revenue cycle management, including on the evolving coding, documentation, billing and reimbursement developments. Serve as a primary point person catalyst to the Practice Plans to stay on top of developments
Assists in interpreting and integrating current practice plan compliance directives and policies to ensure that billing faculty are in compliance
Support program director(s) and faculty in management of educational program(s)
Supports Program Directors (Residency, Medical Student, Fellowship, Graduate, Undergraduate, etc.) and faculty leaders in the management of educational programs
Interprets and integrates federal, state, UW, SoM, ACGME, ECFMG, RRC, professional society, and other local laws and agreements into departmental policies and procedures
Supports periodic program reviews for accreditation/certification and training grant renewals
Facilitates support of accredited and non-accredited Continuing Medical Education programs in the community
Manage the research resources of the department, to include grant and contract staff and processes, research staff support, capital equipment, physical plant, IRB, and Protected Health Information compliance issues
Designs and implements administrative procedures for grant and contract administration
Interprets and integrates federal, state, industry, and private policies, laws, contracts and agreements regarding research activities at the UW
Assists faculty in the identification of research sponsorship, pre-submission activities, IRB and animal research requirements, supporting documents and verifications, and submission of grant and contract proposals
Reviews and approves all department grant and contract applications
Manage facilities to ensure effective, efficient, and safe operations and preservation of resources
Reviews, develops, and assigns space to staff and faculty, including research lab areas and offices; coordinates moves and/or relocations of offices, laboratories, and personnel
Develops written material for long-range space planning including major renovation projects; collaborates with the Chair and working with the Dean’s Office when appropriate, to develop business plans and proposals to support requests for additional space
Interprets and integrates federal, state, UW, and other laws and policies relating to safeguarding of facilities and capital resources
Builds and maintains relationships with the medical centers’ facilities staff to ensure timely correction of deficiencies/repairs to facilities, and to ensure compliance with remodeling and facility modification guidelines
Promote compliance and manages risk in accordance with policies of the University, UW Medicine, and other oversight bodies, to ensure operations and resources are in alignment with mission and requirements
Interprets and integrates federal, state, and industry laws or policies on corporate compliance; topics to include fraud and anti-kick-back, to mitigate risk to the department and to individual faculty or staff
Ensures that all spaces, rooms, laboratories have appropriate security measures in place to safeguard information, physical resources, and staff
Manage the information requirements of the department, to include academic, business, educational and research information needs, incorporating and utilizing the existing Information Technology architecture
Coordinates and manages the department web site and links including all aspects of department functions: clinical sites of practice, service line and outreach activities, research enterprises, faculty biosketches and publications, training programs, and the residency program
Develops written communication materials which may include department newsletter, CME brochures and mailings, development brochures, and other information to support public relations, scientific presentations, development activities
Coordinates and participates in public relations and/or fundraising events including donor relations and represents the department at University and external functions; collaborates with SoM Development for fundraising events and issues
Ensures a viable and secure Information Technology architecture is in place, and educates faculty and staff to the importance of and compliance with a configuration management plan and policy
The Vice Chair of Finance and Administration has been involved in overseeing the financial aspects of the Institute for Prostate Cancer Research (IPCR). The IPCR is a collaborative effort between Fred Hutchinson Cancer Center and UW Medicine, comprised of a team of more than 40 scientists and scientist-clinicians in multiple disciplines. The IPCR draws on primarily foundation and philanthropic gifts to fund a variety of endeavors, including faculty recruitment and new programmatic research initiatives
Serves on the Clinical Excellence Committee to help identify areas of opportunities for the Department of Urology, including forecasting recruitment needs
Qualification
Required
Minimum of 5 years of experience
Master's degree in Business Administration (MBA), Health Care Administration, Public Health, or related field
Proven leadership and sophisticated communication skills
Experience in performing complex medical center/departmental financial analyses using personal computer software
Experience with clinical departments in a medical center/hospital environment
Experience in physician group practice operations and financial management
Management-level experience, preferably in an academic medical center or hospital environment
Supervisory and office management experience
Demonstrated experience working with large, highly structured personnel systems
Demonstrated experience in business planning, financial analysis, and/or strategic planning
Demonstrated ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues
Process Improvement mindset
Benefits
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Company
University of Washington
University of Washington is an educational institution that provides undergraduate, graduate, and research programs.
10001+ employees
H1B Sponsorship
University of Washington has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (249)
2024 (211)
2023 (159)
2022 (171)
2021 (169)
2020 (154)
Funding
Current Stage
Late StageTotal Funding
$215.35MKey Investors
Avista foundationNational Institute of Allergy and Infectious DiseasesAdvanced Research Projects Agency for Health
2026-01-18Grant· $10M
2025-04-21Grant· $0.01M
2024-09-13Grant
Leadership Team
Andrew S Allen
Adjunct Professor
Arthur Denny
Founder
Recent News
2026-01-19
Sports Business Journal
2026-01-09
Sports Business Journal
2026-01-09
Company data provided by crunchbase