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NEOGOV · 5 months ago

Human Resources Regional Assistant I, II, III - Kauai Personnel Regional Office

Lihue, HI 96766

Full-time

Onsite

Mid Level

$3,333/mo - $3,900/mo

NEOGOV is part of the Hawaii State Department of Education, focusing on personnel assistance within the Kauai region. The Human Resources Regional Assistant role involves providing guidance on HR matters, managing talent acquisition, and ensuring compliance with HR regulations.

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Responsibilities

Reviews, conducts research, and consults with state level personnel to provide guidance to PRO, complex area leadership, district support staff, and school personnel to resolve technical HR matters and process related transactions

Independently determines and anticipates unique school/office talent acquisition and position needs by maintaining and monitoring a regional position control system: communicating with the complex area leadership, district support staff, and school administrators; reviewing school/office financial data; reviewing state position and system data; and processing related transactions

Monitors and initiates position actions and ensures proper completion of all documentation, such as establishment/abolishment of positions, position extensions, increase and decrease of full time equivalence, position transfers, and fund changes

Exercise independent judgment to provide options and advice to complex area leadership, district support staff, and school administrators on talent acquisition to address needs; recommends suitable methods/strategies based on time frame, availability of applicant lists and historical data; assists to recruit talent; and processes related transactions

Performs employee criminal history checks, fingerprinting, background clearance activities/transactions, and suitability requests, traveling to other sites if needed

Independently develops and maintains a regional leave accounting system, conducts final review of all leave and unauthorized leave without pay requests for compliance with rules, regulations, guidelines, and BU contracts and prepares for PRO approval

Independently coordinates, monitors, and provides information to facilitate talent management/HR activities for the region, including TATP/transfers and/or staff reassignments, casual personnel hiring and extensions, reduction-in-force, and performance management

Reviews and drafts documents related to grievance, investigation, directed leave, and disciplinary matters for PRO or complex area Leadership and prepares responses to union requests for the PRO’s review, consulting with PRO when needed

Assigns, prepares, and supervises the operational work assignments and schedules of student helpers and lower level staff. Assists with the training and development of assigned staff

Receives and screens visitors and telephone calls and provides information to the public, complex area leadership, district support staff, and school/office personnel, which require the use of judgement and interpretation of rules and regulations, policies and procedures, BU contracts, memoranda of agreement, etc

Manages the PRO office and records, providing support to the PRO with letters and documents; processing payroll, payments, travel and mileage reimbursements; ordering forms and supplies; mail management; and processing office personnel action forms

Provides designated regional office and staff coverage when assigned

Participates in talent acquisition, development and retention activities and professional development to help integrate within their functions

Qualification

Human Resources knowledgeTalent acquisitionClerical experienceSupervisory aptitudeOffice managementJudgment skillsCommunication skillsTeam collaboration

Required

Progressively responsible experience involving general office clerical work, which involved the performance of a variety of clerical tasks

Knowledge of office practices and procedures

Ability to deliver procedures in work systems

Operate various office equipment

Use of technology (i.e., software programs, internet applications, e-mail, etc.)

Responsible clerical experience in an office where the work required knowledge, understanding, and application of pertinent human resources rules, regulations, procedures, and program requirements

Proficiency in interacting and communicating with the public and collaborating with coworkers

Experience as a School Administrative Services Assistant, secretary, or office manager may qualify provided that a portion of the experience required an understanding and delivery of personnel policies, transactions, and administrative support of the organization

For the Human Resources Regional Assistant III level, applicants must show they possess supervisory aptitude

Successful completion of any post-high school education from an accredited educational institution may be substituted for the General Experience on the basis of 15 semester credits for six (6) months of experience, up to one year

A bachelor's degree from an accredited college or university may be substituted for one (1) year of General Experience and two (2) years of Specialized Experience

Benefits

Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year.

Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year.

Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits.

Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan.

Group Life Insurance: The State provides a free life insurance policy for employees and retirees.

Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.

Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.

Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits.

Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products.

Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available.

Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.

Social Security: As an employer, the State also contributes to an employee's social security account.

Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation.

Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.