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NEOGOV · 4 months ago

Financial Analyst - Accounts Payable

VA 23225, VA

Full-time

Onsite

Entry, Mid Level

$65K/yr - $111K/yr

2+ years exp

NEOGOV is a company that supports Chesterfield County Public Schools in managing their financial operations. The Financial Analyst - Accounts Payable role is responsible for ensuring the fiscal integrity and compliance of the Student Activity Funds, providing technical support for accounting systems, and collaborating with various personnel to ensure accurate financial transactions.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Collaborates with the Assistant Director of Finance to prepare, update, and maintain the Student Activity Fund (SAF) Manual for CCPS and ARGS

Provides training and technical assistance to school-based administrative and central office staff on SAF policies, purchase order processes, purchasing/travel card transactions, and online purchasing and reconciliation systems

Processes and reconciles purchasing/travel card and online purchasing-platform transactions

Monitors purchasing/travel card and online-purchasing platform usage to ensure compliance with CCPS practices and policies; Investigates and resolves discrepancies with statements

Sets up new purchasing/travel card accounts and manages limits according to district practices

Collaborates with CCPS, Chesterfield County Government, and online-purchasing platform staff to assist with account issues

Coordinates the annual internal and external audit processes for individual school Student Activity Funds

Establishes and manages charts of account codes for new programs and coordinates with the budget Department for appropriate funding sources and account coding

Reviews and processes requisitions, purchase orders, and emergency purchase requests, ensuring accuracy, compliance, and required approvals

Reconciles purchasing/travel card transactions with banking institutions and works with Chesterfield county Government to resolve discrepancies

Creates and maintains vendor accounts in the district-wide vendor systems, processes W-9s, and issues 1099s in compliance with IRS regulations

Supports the management of district-wide vendor files and ensures alignment with IRS records in the School Funds Online (SFO) Accounting System

Serves as a liaison with the Chesterfield County Purchasing Department and provides guidance to assignment locations regarding procurement procedures and financial systems

Processes and audits overnight travel vouchers in accordance with County and CCPS policies and collaborates on corrections when needed

Ensures compliance with the Federal Recordkeeping Act, the Code of Virginia, and Library of Virginia’s records retention policies

Serves as the designated Records Officer for all non-student records; reviews and approves destruction requests for compliance with the Virginia Public Records Act

Monitors the Financial Department email account, responds to finance-related inquiries, and provides administrative support or escalates issues as appropriate

Performs other duties as assigned

Qualification

Accounting principlesPublic procurement knowledgeFinancial software proficiencyRecords management knowledgeAnalytical abilitiesMicrosoft SuiteGoogle SuiteCommunication skillsProblem-solving skillsCollaboration skills

Required

Bachelor's Degree in a related field

Minimum of two years of experience involving the maintenance of complex accounting, financial, or statistical records, or an equivalent combination of education and demonstrated related experience

Considerable knowledge of accounting and public procurement principles, practices, laws, and regulations

Working knowledge of the bid and request for proposal (RFP) process, and of research methodologies

Working knowledge of records management requirements and retention policies in accordance with state and federal regulations

Demonstrated ability to communicate effectively, both orally and in writing

Ability to develop and maintain collaborative relationships with internal and external stakeholders

Demonstrated independent problem solving and analytical abilities, coupled with good troubleshooting skills

Proficiency in financial and enterprise software systems used for accounting, procurement, and reporting

Advanced skills in Microsoft and Google suites, and related tools for organizing, analyzing, and synthesizing financial data

Applicants considered for employment must successfully complete the following background investigations/tests: Federal Bureau of Investigation (FBI) Criminal History Investigation, State Police Criminal History Investigation, Child Protective Services (CPS) Investigation, Tuberculosis Screening/Test