Stronghold Investment Management ยท 18 hours ago
Title Records Specialist
Dallas, TX
Full-time
Onsite
Mid, Senior Level
$55K/yr - $75K/yr
5+ years expStronghold Investment Management is a technology-driven investment manager focused on real assets and private markets. They are seeking a Title Records Specialist to lead efforts in acquiring, organizing, and managing real property records across the United States, supporting acquisition and legal workflows, particularly in oil and gas.
Financial Services
Responsibilities
Proactively obtain real property records and other documents from counties across the U.S. through online portals, physical visits, phone/email requests, or third-party services
Leverage your understanding of county clerk/recorder systems to expedite document searches, certification requests, and official copies
Build and maintain relationships with county officials and third-party abstractors across jurisdictions
Maintain and continuously improve our internal title records repository, ensuring documents are well-indexed, tagged, and searchable
Collaborate with the technology team to implement enhancements to document retrieval, classification, and storage processes
Monitor large volumes of documents for completeness, duplicates, and errors, escalating issues as needed
Partner with acquisitions, legal, and land teams to fulfill document requests and support due diligence processes
Assist with organizing title packages for internal review, deal evaluation, or third-party counsel
Track title deliverables and generate reporting on status, volume, and coverage by basin or project
Review documents for legibility, correct indexing, and consistency with legal requirements or transaction checklists
Maintain internal logs of sourcing notes, certifications, and communication with counties or third-party vendors
Contribute to ongoing title standardization initiatives and ensure recordkeeping supports regulatory and audit requirements
Qualification
Required
5+ years of experience working in a County Clerk or County Recorder's office, or in a land/title role that frequently interfaces with such offices
Deep knowledge of public land records systems, legal document types (deeds, leases, assignments), and recording procedures across jurisdictions
Strong organizational skills and familiarity with land records software, imaging systems, and metadata/tagging principles
Ability to manage high volumes of documents with precision and accountability
Proficiency with Microsoft Excel, SharePoint/OneDrive, and PDF editing tools
High integrity, self-starting mindset, and a strong commitment to process improvement
Preferred
Bachelor's degree preferred; library science, paralegal or land certification a plus
Familiarity with land software (e.g., Quorum, iLandMan) is a plus
Benefits
Market-competitive compensation
Fully paid benefits (Medical, Dental and Vision)
HSA
401k + Match
Company sponsored LTD, STD, life insurance and AD&D
Generous PTO policy
20 company recognized holidays
Class A offices in prime locations
Parental Leave
Company
Stronghold Investment Management
Stronghold Investment Management is an investment manager, focused on energy and natural resources, fortified by an experienced operating and technical team.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Jason Vertrees
Chief Technology Officer
Matt Thompson
Partner-General Counsel
Company data provided by crunchbase