Penn State Department of Materials Science and Engineering ยท 4 months ago
Part Time - Science, Engineering, and Technology - Administrative Assistant
Penn State Harrisburg
Full-time, Part-time
Onsite
New Grad, Entry LevelThe Pennsylvania State University is seeking a motivated and detail-oriented Administrative Assistant for its School of Science, Engineering, and Technology. This role involves providing vital support for day-to-day administrative and operational functions, ensuring smooth office operations, and assisting with various tasks such as scheduling, communications, and budgetary processes.
EducationHigher EducationInformation Technology
Responsibilities
Plan, organize, and coordinate daily office activities and administrative processes
Greet and assist visitors, students, and faculty, respond to inquiries, and direct requests as appropriate
Provide support for scheduling, calendar management, and travel arrangements for students and faculty
Coordinate meeting logistics, including scheduling, preparing materials, and drafting agendas
Draft, review, and distribute internal and external communications
Collect, organize, and analyze data to prepare reports, presentations, contracts, and proposals
Create and maintain accurate files, records, and databases
Monitor budgets, process financial transactions, track expenditures, assist with revisions, and prepare projections
Manage office supplies and equipment needs, including ordering and coordinating maintenance
Support special events by reserving spaces, preparing itineraries and materials, coordinating with vendors, and serving as a primary contact
Ensure compliance with University policies and procedures
May perform confidential administrative tasks and serve in proxy roles as authorized
May coordinate the work of other support staff to promote efficient office operations
Qualification
Required
Prior administrative experience in a professional setting; higher education experience is a plus
Proficiency in Microsoft Office Suite (Word, Excel) required
Strong organizational, communication, and problem-solving skills
Ability to work both independently and collaboratively in a team-oriented environment
Commitment to maintaining confidentiality and professionalism
Preferred
Experience with University financial or business systems (such as SIMBA) preferred
Company
Penn State Department of Materials Science and Engineering
Penn State Department of Materials Science and Engineering is an international leader in materials education and research.
Founded in 1855
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase