BloomHR · 4 months ago
Accounts Receivable Representative
New York, NY
Full-time
Onsite
Entry, Mid Level
$60K/yr - $70K/yr
2+ years expBloomHR is representing a landscaping company in Long Island City, NY, seeking an Accounts Receivable Representative to join their team. The role involves handling accounts receivables, invoicing, and collaborating with internal teams and external customers to meet business needs.
Human Resources
Responsibilities
Partner with the Account Management team on billing activities
Work within the CRM system to set up new accounts, maintain client records, and generate monthly invoices
Submit invoices to customer AP portals or via email at the end of each month
Maintain an organized and timely workflow for all AR needs
Track, manage, and collect outstanding payments from customers; maintain AR aging reports
Handle overdue payments, escalate high-risk accounts, and provide weekly updates to the team
Communicate with customers by phone and email regarding invoice or payment questions, ensuring professionalism at all times
Keep client records and system details current as information changes
Reconcile customer accounts by investigating discrepancies, processing adjustments, or issuing credit memos when necessary
Monitor and respond to customer inquiries regarding statements or balances promptly
Assist with month-end and year-end closing processes by ensuring AR records are accurate and up to date
Provide documentation and reports to support internal and external audits
Collaborate with Finance and Account teams to review billing challenges, discuss collection strategies, and prepare insights on payment trends
Recommend process improvements to enhance billing accuracy, collection speed, and AR efficiency
Ensure compliance with company policies, internal controls, and applicable accounting standards
Provide occasional backup support for Accounts Payable functions when needed
Qualification
Required
2–4 years of prior experience in accounts receivable, billing, or general accounting required (experience with B2B billing processes a plus)
Proficiency in Microsoft Excel (pivot tables, VLOOKUPs, data analysis) and Google Workspace (Docs, Sheets, Drive)
Solid understanding of basic accounting principles (GAAP knowledge is a plus)
Ability to work with AP portals, invoicing software, and reconciliation tools
Comfortable navigating and maintaining financial data in CRM and accounting systems with high accuracy
Strong comprehension, communication, and organizational skills
High level of attention to detail with a focus on accuracy and timeliness
Excellent work ethic, dependability, and accountability
Professionalism and clarity in both written and verbal communication with internal teams and external customers
Ability to balance independent problem-solving with collaborative teamwork
Strong customer service orientation; able to manage sensitive conversations with diplomacy and tact
Demonstrated ability to prioritize, multitask, and adapt quickly in a fast-paced, deadline-driven environment
Preferred
Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred
Familiarity with ERP or CRM systems (e.g., NetSuite, Salesforce, QuickBooks, or similar) strongly preferred
Benefits
Paid Sick Time
401(k) Matching
Referral Program
Bonus Opportunities
2 Weeks Paid Vacation
Tuition Reimbursement
Medical, Dental, & Vision Insurance
Company
BloomHR
At BloomHR, we deliver customized HR services to help your team thrive and drive business success.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase