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Orlando Health · 4 months ago

Space Utilization Manager - Real Estate

Orlando, FL

Full-time

Onsite

Mid, Senior Level

5+ years exp

Orlando Health is a trusted healthcare organization committed to providing compassionate care to its communities. The Space Utilization Manager is responsible for managing non-hospital space needs, including project management and coordination of space requests from planning through move-in. This role involves collaboration with various departments to ensure efficient utilization of space and resources.

Health CareHospitalMedicalNon Profit

Responsibilities

Works independently and in conjunction with other Asset Strategy and Orlando Health team members to gather and analyze all logistical and financial data required to complete the space and project management request including verification of project budget and capital estimates, validation of space request rationale insuring the same aligns with department and Orlando Health Strategic initiatives, proper calculation and allocation of Tenant Improvement (TI) Allowance if applicable and ensuring executive leadership approvals for all phases of the process as required by policy

Independently and in coordination with other Asset Strategy Directors and their teams, provides project management oversight from onset of any external space project until completion, integrating assessment (physical and financial), planning, developing, implementing and evaluation while ensuring consistent and effective communication with the customer regarding progress and expectations

Processes External Space Requests related to expansion or consolidation of Orlando Health departments, leads user group meetings to define reason for space request and conducts tours of proposed space alternatives. Works directly with 3rd party resources when necessary to locate pre-qualified external space options

Works closely with Orlando Health user groups, Engineering and Facility Development to determine and aide in the management of project scope and cost/budget and to integrate project into overall corporate strategic planning

As an advocate for the Customer, participates in the review process with Architect/Engineer on proposed configuration, materials and systems and advises them of department plans, requirements for future space use and final review decisions

Manages and facilitates critical and timely communications and activities between Administration, Support Services, Information Services, Engineering and Facility Development department and all other involved departments in regard to space and/or relocation projects

Manages the process of preparing Space Committee Meeting agenda, space request and vacant space inventories, space analyses, incorporates post-meeting member feedback and distributes meeting minutes & feedback to all committee members

Working with the Director of Facilities and his/her Team, develops and implements an external facility-wide reporting mechanism for issues such as housekeeping, building and grounds maintenance, safety, furnishings, telecommunications and mechanical, electrical and plumbing systems

Manages the resolution process for all external facility issues, coordinating and overseeing the involvement of multiple Orlando Health departments, such as engineering, facilities development, environmental services, protective services and telecommunications, as well as private vendors. In conjunction with Orlando Health materials management, engineering and A/P, responsible for contracting and payment for all such private vendors

Responsible for on-going inspection of all external facilities for appearance, safety, security, and maintenance, correcting deficiencies as appropriate and maintaining a strong working relationship with all tenants, departments, staff and maintenance contractors

Works closely with Orlando Health real estate staff in all aspects of owned and leased property contract administration and management

Completes due diligence requirements as well as special assignments for the Director of Real Estate and Vice President of Asset Strategy

Responsible for maintaining and enforcing cost containment practices per Orlando Health policy regarding space needs and independently evaluates balance between space needs and desires

Works with Director of Real Estate to facilitate group processes, including monthly staff meetings to ensure joint support staff activities and a coordinated approach to addressing organization-wide administrative concerns

Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards

Maintains compliance with all Orlando Health policies and procedures

Demonstrates excellent communication skills (both verbal and written) with all customers, staff and physicians within the community

Consistently demonstrates the ability to work independently of supervision as well as a member of the Asset Strategy Team while executing department strategies and fulfilling day to day responsibilities. This includes doing so within the context of ongoing interactions with executive leadership and other key department management across the organization

Qualification

Commercial real estate leasingFacilities managementProject managementSpace managementBudget managementCommunication skillsTeam collaboration

Required

Bachelor's degree required

Valid Florida driver's license with no more than six (6) points, at least 21 years of age, and must be insurable under the Orlando Health insurance carrier's requirements and standards

Five (5) years of commercial real estate leasing, property/facilities management, project management or related experience