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Penn State University · 4 months ago

Part Time - Science, Engineering, and Technology - Administrative Assistant

Harrisburg, PA

Part-time

Onsite

New Grad, Entry Level

Penn State University is seeking a motivated and detail-oriented Administrative Assistant to join their School of Science, Engineering, and Technology. The role involves providing vital support for day-to-day administrative and operational functions, managing communications, coordinating schedules, and assisting with budgetary processes.

Higher Education

Responsibilities

Plan, organize, and coordinate daily office activities and administrative processes

Greet and assist visitors, students, and faculty, respond to inquiries, and direct requests as appropriate

Provide support for scheduling, calendar management, and travel arrangements for students and faculty

Coordinate meeting logistics, including scheduling, preparing materials, and drafting agendas

Draft, review, and distribute internal and external communications

Collect, organize, and analyze data to prepare reports, presentations, contracts, and proposals

Create and maintain accurate files, records, and databases

Monitor budgets, process financial transactions, track expenditures, assist with revisions, and prepare projections

Manage office supplies and equipment needs, including ordering and coordinating maintenance

Support special events by reserving spaces, preparing itineraries and materials, coordinating with vendors, and serving as a primary contact

Ensure compliance with University policies and procedures

May perform confidential administrative tasks and serve in proxy roles as authorized

May coordinate the work of other support staff to promote efficient office operations

Qualification

Microsoft Office SuiteUniversity financial systemsAdministrative experienceOrganizational skillsCommunication skillsProblem-solving skillsTeam collaborationConfidentiality