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Hilcorp · 3 days ago

Contract - Document Controls Specialist

Anchorage, AK

Full-time, Contract

Onsite

Mid Level

3+ years exp

Hilcorp is seeking a Document Controls Specialist to facilitate best practices in the management of business-controlled documents. The role involves providing customer support, training, and maintaining compliance with organizational procedures while ensuring the proper care and custody of documents.

EnergyIndustrialOil and Gas

Comp. & Benefits

Responsibilities

Facilitate the proper care, custody, and control of compliance-controlled documents

Assist in the Management of Change process to maintain proper review, approval and publishing of controlled documents in accordance with organizational procedures and policies using the appropriate technology and equipment

Perform document control functions and deliver professional results in a timely and efficient manner

Provide customer support and training on document control procedures and standards

Identify, document, and provide input to management towards the continued development of the Document Controls program (procedures, processes, templates, applications, etc.)

Collect and provide information to support compliance audits

Gather statistical data (document control metrics) to support project requests

Train and mentor fellow Document Controls Specialists and support personnel

Maintains employee confidence and protects operations, including intellectual property, by keeping information confidential

Maintains technical knowledge by attending educational workshops and reviewing professional publications, establishing personal networks, and participating in professional associations

Assists other departments within the company with miscellaneous documentation preparation and maintenance projects as needed

Adheres to the company’s values – integrity, ownership, urgency, alignment and innovation

Supports company vision and mission

Adheres to established work schedule, attendance standards and is punctual to work and meetings

Other duties as assigned by management

Qualification

Document ControlRecords ManagementOilGas ExperienceMicrosoft OfficeFileTrailDocumentum/OpenTextSharePointCommunicationInterpersonal SkillsOrganizational Skills

Required

Three (3) to five (5) years minimum of experience in oil and gas document controls

Possess demonstrable experience of Document Control and Records Management Greenfield and Brownfield Projects/Stages; Engineering and Vendor Document Management, As-built, Turnover processes, and technical close-out

Understanding of industrial standards and regulatory document control requirements: Risk Based Process Safety (RBPS), Process Safety Management (PSM), Risk Plan Management (RPM)

Proven ability to proficiently complete multiple, diverse tasks of differing priorities without close supervision

Excellent communication skills with the ability to accurately solve problems

Highly competent interpersonal and influencing skills to tactfully and diplomatically manage ambiguity, conflict and uncertainty in a culturally diverse environment

Ability to establish and maintain effective working relationships with employees, supervisors, and other departments

Ability to perform tasks and achieve results with a high degree of accuracy, precision, and excellent grammar

Excellent administrative and organizational skills

Professional understanding of templates, functions and styles

Expertise in the use and application of the following software: Microsoft Office (Excel, Word, PowerPoint, and Outlook), Documentation repository database software: FileTrail, Documentum/OpenText, SharePoint

Preferred

AutoCAD Viewer (preferred)

Bachelor's Degree from an accredited four-year university or college in Business, Library Science or a closely related field or minimum 3 years of experience in a same-level role