JLL · 4 months ago
Executive Assistant - Commercial Real Estate
Miami, FL
Full-time
Onsite
Mid Level
3+ years expJLL is a leading global provider of real estate and investment management services. They are seeking a driven, detail-oriented Executive Assistant to provide comprehensive support across business operations, deal execution, and administrative coordination for a high-performing commercial real estate investment sales team.
CommercialReal Estate
Responsibilities
Manage calendars, schedule internal and external meetings, and coordinate complex travel itineraries
Monitor and triage emails, ensuring prompt responses and maintaining organized inboxes
Draft, proofread, and manage outgoing correspondence; handle confidential documents with discretion
Submit expense reports and track budgets using firm-approved systems
Maintain contact databases across Outlook, CRM platforms, and distribution lists
Set up and manage reminders, follow-ups, and task tracking systems for time-sensitive deliverables
Coordinate personal administrative items such as travel reimbursements, expense spreadsheets, and recurring payments as needed
Draft and process brokerage agreements, commission invoices, and NDA documents
Coordinate deal room setup and grant data access to clients, investors, or brokers
Maintain CRM deal records (e.g., Salesforce, etc.) through each transaction stage
Liaise with internal accounting and compliance teams to submit deal splits and co-broker documentation
Pull and organize comparable sales data to support fee calculations and proposals
Coordinate closing deliverables, assist with post-closing LinkedIn announcements, and track fee receipts
Prepare and edit offering memoranda, pitch decks, proposals, and financial analyses for client presentations
Maintain marketing templates, master agreements, and presentation materials
Track contacts of interest and maintain city-specific relationship lists to streamline business development and travel planning
Organize closing dinners, client happy hours, and team events
Manage direct outreach lists and email campaigns to promote new listings or updates
Prepare thank-you notes, invitations, and introductory communications
Flag emails requiring follow-up and track task completion across the team
Create call lists and calendar reminders for key commitments and client follow-ups
Qualification
Required
Bachelor's degree in Business, Real Estate, or a related field preferred
3+ years of administrative or operations experience in real estate, finance, or professional services
Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word). Proficiency with Adobe Creative Suite (Acrobat, Indesign, Photoshop) ideal
Strong writing, organization, and multitasking skills with a high degree of initiative
Ability to handle sensitive information discreetly and communicate professionally with clients and team members
Preferred
Familiarity with CRM tools (Salesforce and CoStar, ) preferred
Benefits
Competitive base salary commensurate with experience.
Performance-based bonus eligibility.
Comprehensive benefits package including health, dental, and vision insurance.
Paid time off and professional development support.
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
Company
JLL
We’re a leading professional services firm that specializes in real estate and investment management.
10001+ employees
H1B Sponsorship
JLL has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (70)
2024 (47)
2023 (60)
2022 (68)
2021 (39)
2020 (43)
Funding
Current Stage
Public CompanyTotal Funding
$1.59B2025-11-03Post Ipo Debt· $565.35M
2023-11-08Post Ipo Debt· $400M
2019-05-29Post Ipo Debt· $46.5M
Leadership Team
Christian Ulbrich
Global Chief Executive Officer
John Gates
CEO, Leasing Advisory, Americas
Recent News
2026-01-07
Morningstar.com
2025-12-29
Company data provided by crunchbase