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Bluefish · 4 months ago

Executive & Team Administrator

New York, Hybrid

Full-time

Hybrid

Mid Level

4+ years exp

Bluefish is a fast-moving startup focused on building AI-driven marketing tools. The Executive & Team Administrator will provide high-level administrative support to the CEO and executive team, manage office operations, and help refine executive-level processes in a high-growth environment.

Artificial Intelligence (AI)Information TechnologyMarketing

Responsibilities

Provide high-level administrative support to the CEO and executive team, including calendar management, travel coordination, and meeting logistics

Work closely with Chief of Staff and Business Operations team to ensure lock step support for the executive team and company

Manage and prioritize incoming requests, ensuring timely follow-ups and efficient workflows

Support office operations, team culture initiatives, and cross-functional coordination as needed

Lead new hire onboarding with hiring managers including purchasing assets, day one coordination, etc

Help build and refine executive-level processes, systems, and documentation

Maintain strict confidentiality and handle sensitive information with integrity

Qualification

C-level executive supportOrganizational skillsCommunication skillsProficiency with modern toolsEvent coordinationOperations experienceEmotional intelligence