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Indian River State College · 4 months ago

Development Coordinator / Administrative Assistant III

Fort Pierce, FL

Full-time

Onsite

Entry, Mid Level

2+ years exp

Indian River State College is dedicated to making a meaningful impact by supporting students, staff, and faculty. They are seeking a Development Coordinator/Administrative Assistant III to provide operational and high-level administrative support for the Foundation's fundraising and development efforts, ensuring efficient operations and donor engagement.

Higher Education

Responsibilities

Collaborate with the Database Manager to maintain accurate and up-to date door records within the CRM system

Enter charitable contributions, pledges, and matching gifts promptly and accurately, coordinating with both the database manager and the business office

Ensure all gifts are properly coded by fund, campaign, appeal, and gift type in alignment with Foundation procedures

Generate and send donor receipt and acknowledgment letters within 48 hours of gift entry, including personalized messages for major gifts and special campaigns

Maintain organized digital and physical records of donations and correspondence to support audit readiness and donor stewardship

Review daily gift reports to verify accuracy and identify any discrepancies for immediate resolution

Collaborate with development directors ensure personalize thank-you letters and ensure timely follow-up communications

Prepare mailing lists, reports, and dashboards for campaigns and appeals

Coordinate calendars, meeting logistics, and travel arrangements for development directors as needed

Prepare and distribute meeting agendas, minutes, and supporting materials to ensure effective team communication

Assist with the planning and execution of donor events, luncheons, and Foundation programs providing logistical and administrative support

Maintain office supplies, shared files, and team project tracking systems

Manage the calendar, scheduling meetings with donors, board members, and key stakeholders

Coordinate meeting logistics, follow-up actions, and ensure alignment of schedules, to support the VP’s priority

Draft, edit and proofread correspondence, reports, and presentations with attention to detail and professionalism

Serve as a key point of contact and liaison for internal and external communications involving the VP

Handle sensitive and strategic materials with discretion, maintaining confidentiality at all times

Complete all other duties and responsibilities as assigned

Qualification

Fundraising experienceCRM proficiencyMicrosoft Office SuiteOrganizational skillsAttention to detailProfessionalismInterpersonal skillsTime-management skills