Epsilon Systems Solutions, Inc. · 5 months ago
Project Assistant I
Portsmouth, VA
Full-time
Onsite
Entry Level
1+ years expEpsilon Systems Solutions, Inc. is seeking a full time Project Assistant I for the Hyperbarics Department located in Portsmouth, VA. The role involves providing routine administrative support to a project, working closely with Project Managers, and handling various clerical tasks while ensuring adherence to company standards.
Security
Responsibilities
Compiles technical, financial, and other project data using various database programs for inclusion in reports or presentation materials
Maintains tactical responsibility for tracking project financials
Creates financial reports for customers and project managers as needed
Tracks temporary labor purchase orders, timesheets, invoices
Performs initial review of customer invoices prior to the Director’s approval
Makes appointments, travel arrangements, meeting arrangements and coordinates activities between program management, customer, and outside parties
Responsible for ensuring all processes are synchronized with company standards regarding quality, workmanship and delivery schedules
Performs periodic in process visual inspections
Provides oversight and direction to team members and assists phases of production
Reports directly to the Project Manager regarding production line status, part shortages and any other production inhibitors
May confer with customers regarding the progress of all maintenance, work, and modifications involved in the project
May work with department management to develop and maintain a list of all training and qualifications needed for individual personnel to effectively execute department work
Act as the facilitator and coordinator between own department and other departments or organizations to ensure appropriate training is provided or received
Participates in special projects as required
Qualification
Required
High School Diploma or equivalent. Some college coursework preferred
Entry level. 1 - 2 years work related experience
Limited knowledge of office/functional support practices and standards. Basic understanding of general aspects of the job
Basic knowledge of program requirements, policies, and procedures
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar to effectively compose, edit, and proofread memos/letters
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology
Proficient in the use of Microsoft Office applications
Effective written and oral communication skills
Strong attention to detail and accuracy in work products
Strong organizational and time management skills, prioritization, and follow through
Strong work ethic with a sense of urgency to complete assigned tasks
Good customer service and team orientation
Able to read, hear, and understand information presented in writing or orally
Ability to create and maintain positive working relationships with team members
Ability to obtain and maintain access to US military and/or government installations
Ability to work with all levels of employees with professionalism and tact
Must be flexible and able to handle multiple tasks
Ability to maintain strict confidentiality
Company
Epsilon Systems Solutions, Inc.
Epsilon Systems is a 100% employee-owned professional and technical services company founded in 1998 and headquartered in San Diego.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Benjamin Dorman
CNO Avails Scheduler and Analyst
Ken Callahan MS
CCOP Redfalcon/X2J SME at Epsilon Systems Solutions, Inc
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