Howard Hughes Communities · 3 days ago
Executive Assistant
Phoenix, AZ
Full-time
Onsite
Senior Level
5+ years expHoward Hughes Communities is a real estate platform recognized for its commitment to design excellence and cultural life. They are seeking a highly organized Executive Assistant to support their dynamic real estate development executive team, managing day-to-day operations and communications while ensuring smooth workflow and efficiency.
FinanceReal EstateReal Estate Investment
Responsibilities
Maintain an active calendar of appointments for the executive team, ensuring all meetings, events, and commitments are coordinated efficiently and without conflict
Arrange travel plans and itineraries for executive leadership, including logistics for domestic travel
Screen and prioritize emails, calls, and requests for the executive’s attention
Prepare briefing materials, agendas, and follow-ups for meetings
Draft and proofread correspondence, presentations, and reports
Support Corporate/Investor/JV Partner relations preparation by assembling presentations, materials, and minutes was needed
Track and help drive completion of key deliverables, following up on outstanding items to ensure accountability
Organize and maintain files, including contracts, budgets, and project related documentation
Complete and process expense reports with accuracy and timeliness adhering to company guidelines
Support office operations, including supplies, vendor relations, and general organization
Coordinate, design, and negotiate costs for company events and parties, overseeing all aspects from concept to successful event execution
Develop and refine office processes, checklists, and systems that improve efficiency and consistency
Represent the executive team in internal and external communications, ensuring a polished and consistent voice
Assist the executive team in building and maintaining relationships with clients, city officials, and team members
Ensure timely and effective communication between the executive team and key stakeholders
Handle sensitive information with the utmost confidentiality and professionalism
Assist with personal tasks and errands, as needed, to support the executive team
Qualification
Required
5+ years of experience as an executive assistant for senior leadership, preferably in real estate, construction, or a related industry
Exceptional organizational and time management skills
Excellent written and verbal communication abilities
Strong problem-solving skills and attention to detail
Proficient in Microsoft Office Suite, expense and project management tools
Ability to work independently and manage multiple priorities in a deadline-driven environment
Professional demeanor and ability to interact with high-level stakeholders
Comfort with evolving technologies (Artificial Intelligence, CRM platforms, virtual collaboration platforms, etc)
Benefits
Competitive 401k plan
Generous PTO policy
Premium medical, dental, and vision coverage
Voluntary benefits for unexpected life events
Student loan assistance and stipends to assist with lifelong learning
Company
Howard Hughes Communities
Howard Hughes Communities develops, owns, and operates the nation’s premier large-scale master planned communities and mixed-use developments.
501-1000 employees
H1B Sponsorship
Howard Hughes Communities has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2023 (5)
2021 (6)
2020 (2)
Funding
Current Stage
Public CompanyTotal Funding
$1.4BKey Investors
Pershing Square Holdings
2025-05-05Post Ipo Equity· $900M
2018-05-14Post Ipo Debt· $495M
1913-01-01IPO
Leadership Team
David O'Reilly
Chief Executive Officer
Carlos Olea
Chief Financial Officer
Recent News
Beinsure - Insurance, Reinsurance, InsurTech Insights
2026-01-14
ReviewJournal
2025-12-20
Company data provided by crunchbase