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Insight Health Systems · 5 months ago

Executive Administrative Assistant-Finance

Chicago, IL

Full-time

Onsite

Entry Level

$50K/yr - $70K/yr

2+ years exp

Insight Health Systems is dedicated to providing quality healthcare and is seeking an Executive Administrative Assistant for their finance team. The role involves managing executive correspondence, coordinating meetings, and ensuring effective communication across the organization.

Health CareHospitalMedical

Responsibilities

Prepares and handles correspondences, memos, reports, presentations, and other documents for the Executive/Director

Manages executives' calendar and coordinates with personnel to arrange meetings

Responds to inquiries from parents, patients, visitors, hospital employees, and hospital leaders and determines the urgency of the situation, suggests appropriate referrals, or informs the Executive/Director when the situation warrants his/her attention

Responds to calls and visits from senior management, medical and nursing staff, as well as the public at large. Determines the urgency of the situation and suggests appropriate referrals, or informs the Executive/Director when the situation warrants

Handles incoming/outgoing mail

Properly directs all requests, from personal appearances and by telephone, to the appropriate physician, clinic, or department

Acts as the point of contact for executives, employees, clients and other external partners via the executive

Manages information flow in a timely and accurate manner

Ensures compliance in day-to-day operations

Makes travel and accommodation arrangements

Creates and runs reports

Maintains files according to appropriate guidelines and maintains confidentiality

Maintains excellent working relationships throughout the organization

Prepares agendas and make arrangements, such as coordinating catering for luncheons, for committees, and other meetings

Qualification

Microsoft Office SuiteClerical/administrative experienceHealthcare industry experienceDiscretionCommunication skillsOrganizational skillsProblem solving skillsConfidentiality

Required

Two (2) years of clerical/administrative experience in an office setting, preferably supporting senior or executive management

Position requires ability to maintain the highest level of discretion and confidentiality

Ability to work independently; demonstrates accuracy, reliability, and problem solving skills

Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required

Demonstrates excellent organizational skills, attention to detail, communication skills, and the ability to handle multiple tasks

Demonstrates ability to communicate professionally and effectively throughout all levels within the organization, and with others outside of the organization