Sheppard Mullin · 2 weeks ago
Litigation Secretary/Practice Specialist I (Orange County)
Costa Mesa, CA
Full-time
Hybrid
Senior Level
$26/hr - $62/hr
5+ years expSheppard, Mullin, Richter & Hampton LLP is an Am Law 50 firm seeking a Litigation Secretary/Practice Specialist I for their Orange County office. The role involves providing litigation support for attorneys, requiring extensive knowledge of litigation and trial procedures, along with strong organizational and administrative skills.
AdviceConsultingLegal
Responsibilities
Format, edit, and manage legal documents, including pleadings and discovery
Schedule and coordinate depositions, court dates, filing deadlines, calendars, appointments, meetings, travel arrangements, and related planning
Conduct conflict checks and handle new matters, including preparing engagement letters and managing client and case documents
Ensure that client-matter numbers are opened according to the Firm’s guidelines
Prepare Partner timesheets, expense summaries/reports, and client bills
Maintain client confidence by keeping client/attorney information confidential
Proactively manage case work, ensuring all deadlines are met in a timely manner
Communicate calendar and docket updates to the docketing teams
Work closely with attorneys and paralegals to prepare and file official correspondence using the Firm’s standards and procedures
Communicate regularly with the team. Double check work product before presenting to attorney for review and again before sending or filing
Qualification
Required
A minimum of 5 years of litigation experience in a law firm
Experience with document productions and e-discovery
Strong working knowledge of Superior and Federal Courts rules and procedures
Ability to handle multiple projects with changing priorities while working independently in a fast-paced environment
Ability to work overtime, evenings, and weekends, as needed
Possess excellent spelling, grammar, and punctuation skills
Strong attention to detail, ability to prioritize tasks, and excellent time management skills to meet deadlines
Must have proficiency in Windows 10, Microsoft Outlook, Excel, PowerPoint, Adobe Acrobat, Zoom, and Teams, and experience working with a document management system
Must be able to quickly learn new skills and systems
Preferred
A bachelor's degree or some college
A secretarial certification or ABA approved paralegal certification
Company
Sheppard Mullin
Sheppard Mullin is a full service AmLaw 50 firm with over 1200 attorneys in 16 offices located throughout California and in Chicago, Dallas, Houston, New York, Washington, D.C., Brussels, London, Seoul and Shanghai.
1001-5000 employees
H1B Sponsorship
Sheppard Mullin has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (5)
2024 (7)
2023 (2)
2022 (2)
2021 (4)
2020 (4)
Funding
Current Stage
Late StageLeadership Team
Shaun Clark
Partner --- Entertainment, Technology & Advertising Practice Group
S
Shon Glusky
Partner
Recent News
2025-11-25
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2025-11-08
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2025-10-21
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