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College of the Mainland · 4 months ago

TRIO Student Support Services, Administrative Assistant III

Texas City, TX

Full-time

Onsite

Entry Level

$36K/yr - $46K/yr

2+ years exp

College of the Mainland is an educational institution seeking a TRIO Student Support Services, Administrative Assistant III. The role involves providing administrative support to ensure the effective operation of the TRIO Student Support Services department, including maintaining student databases and liaising between students and staff.

Higher Education

Responsibilities

Performs specialized administrative support to the program director related to the planning, organizing, and coordinating of program activities

Maintains student database. Enters, reviews, and retrieves data and prepares periodic or for special reports, using computer software. Handles confidential information appropriately and exercises care in safeguarding information

Serves as liaison between students, staff, the community, and the College in relation to the program and its activities. Ability to identify each student’s needs prior to directing them to the appropriate program member. Willingness to help students enjoy their interactions with COM and its employees

Schedules meetings and appointments by notifying attendees/program staff and assists program director with event logistics

Assists Program Director and/or other departmental staff in accounting for program funds, performance standards, as well as preparing financial requisitions, and general office support as distributing mail and processing outgoing mail

Attend various priority trainings/webinars (in house and outside of COM) regarding TRIO programs policies: Evaluation, Recordkeeping and Reporting Student/Project Performance and Budget Management and Statutory/Regulatory Requirements. As well any Student Services sponsored trainings and customer service trainings

Qualification

Microsoft Office SuiteBudget trackingTechnical office supportBilingual in EnglishSpanishCommunication skillsOrganization skillsInterpersonal skillsAttention to detail

Required

High School Diploma or equivalent and 2 years of relevant work experience

Proficient in Microsoft Office Suite and related software programs including the ability to operate standard office equipment

Provide direction and support to students seeking services

Ability to reconcile, track multiple budgets, and make accurate arithmetic calculations

Performing technical, specialized, complex, difficult, or basic technical office support work

Ability to understand and apply regulations, policies, and statutes

Compiling and summarizing information and preparing periodic or special report

Strong written and oral communication skills, strong organization skills, and attention to detail with a strong sense of urgency and time management

Strong interpersonal skills and ability to foster a cooperative work environment

Maintain regular, prompt, and reliable attendance

All applications must contain complete job histories, which include job title, dates of employment (month/year), name of employer, supervisors name and phone numbers and a description of duties performed

A scanned copy of unofficial transcript(s) must be attached to the online application