New Settlement · 4 months ago
Office and Data Manager, YouthBuild
Bronx, NY, USA
Full-time
Onsite
Mid Level
$27.47/hr - $30.22/hr
4+ years expNew Settlement is a community-focused organization based in the Bronx, dedicated to breaking systemic barriers and promoting justice. The Data and Office Manager will oversee administrative operations and data management for the YouthBuild program, ensuring smooth office functionality and compliance while engaging with young adults. This role requires initiative, professionalism, and attention to detail in managing student records and supporting program evaluation.
Non Profit
No H1B
Security Clearance Required
Responsibilities
Oversee daily office functions, including reception, scheduling, supplies, and coordination of building maintenance or incident reports
Serve as the point of contact for administrative matters with the main office, including facility and operational coordination
Order and maintain inventory of supplies and materials; build and manage vendor relationships
Support general office duties such as correspondence, filing, answering phones, copying, and scanning
Provide administrative support for special events, recruitment campaigns, and volunteer activities
Oversee and maintain internal and external databases, spreadsheets, and digital recordkeeping systems
Enter and track data related to student activities, attendance, assessments, and program outcomes
Generate accurate and timely reports for internal use and external funders, including monthly data reports for the Program Director
Monitor data trends and support program evaluation and continuous improvement efforts
Track and process student timesheets; submit for payroll processing
Oversee completion and submission of W-9s and related fiscal documentation
Support the Program Director with purchasing and budget tracking as needed
Manage the full student intake and application process, including conducting interviews and verifying eligibility
Provide information to prospective students, collect supporting documentation, and maintain the enrollment pipeline
Track attendance, student performance, and follow up with students who are absent
Maintain and update student files in accordance with program and contract compliance requirements
Support staff if assigned
Participate in team meetings, training, and professional development
Perform other duties as assigned by the Program Director
Qualification
Required
Bachelor's Degree or a minimum of 4 years of relevant experience in office administration, data management, or a related field
Previous experience working with youth in a community-based setting, particularly using a positive youth development model
Strong commitment to empowering young adults and helping them reach their academic and career goals
Excellent organizational skills and attention to detail; ability to manage multiple projects simultaneously
Strong computer skills, including proficiency with Microsoft Office, Google Workspace, and database systems
Excellent written and verbal communication skills
Comfort working with individuals is impacted by the criminal justice system
Must be cleared and maintain clearance throughout duration of employment by NYC DOE fingerprinting
Preferred
Experience developing and improving administrative systems is strongly preferred
Prior supervisory experience is a plus
Knowledge of career counseling and youth employment training is preferred
Bilingual (English/Spanish) preferred
Company
New Settlement
New Settlement is a mission-driven Settlement House run by the community.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$0.03MKey Investors
Ponce De Leon Foundation
2024-01-29Grant· $0.03M
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