New Settlement · 6 hours ago
Office and Data Manager, YouthBuild
Bronx, NY
Full-time
Onsite
Mid Level
$27/hr - $30/hrNew Settlement is a community-focused organization based in the Bronx, dedicated to breaking systemic barriers and promoting justice. The Data and Office Manager will oversee administrative operations and data management for the YouthBuild program, ensuring smooth office functions and compliance with contracts while engaging with young adults.
Non Profit
Responsibilities
Oversee daily office functions, including reception, scheduling, supplies, and coordination of building maintenance or incident reports
Serve as the point of contact for administrative matters with the main office, including facility and operational coordination
Order and maintain inventory of supplies and materials; build and manage vendor relationships
Support general office duties such as correspondence, filing, answering phones, copying, and scanning
Provide administrative support for special events, recruitment campaigns, and volunteer activities
Oversee and maintain internal and external databases, spreadsheets, and digital recordkeeping systems
Enter and track data related to student activities, attendance, assessments, and program outcomes
Generate accurate and timely reports for internal use and external funders, including monthly data reports for the Program Director
Monitor data trends and support program evaluation and continuous improvement efforts
Track and process student timesheets; submit for payroll processing
Oversee completion and submission of W-9s and related fiscal documentation
Support the Program Director with purchasing and budget tracking as needed
Manage the full student intake and application process, including conducting interviews and verifying eligibility
Provide information to prospective students, collect supporting documentation, and maintain the enrollment pipeline
Track attendance, student performance, and follow up with students who are absent
Maintain and update student files in accordance with program and contract compliance requirements
Support staff if assigned
Participate in team meetings, training, and professional development
Perform other duties as assigned by the Program Director
Qualification
Required
High degree of initiative and professionalism
Attention to detail
Ability to exercise discretion in managing confidential information
Ability to manage vendor relationships
Experience overseeing daily office functions
Experience with data management and reporting
Experience with fiscal administration
Experience managing student services and enrollment processes
Strong communication skills for interacting with young adults ages 17.5 to 24
Ability to generate accurate and timely reports
Experience in tracking attendance and student performance
Ability to maintain and update student files in accordance with program and contract compliance requirements
Company
New Settlement
New Settlement is a mission-driven Settlement House run by the community.
Founded in 1989
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$0.03MKey Investors
Ponce De Leon Foundation
2024-01-29Grant· $0.03M
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