Apply on Employer Site

College of the Mainland · 4 months ago

Administrative Assistant III - Dual Credit

Texas City, TX

Full-time

Onsite

Entry Level

$36K/yr - $46K/yr

2+ years exp

College of the Mainland is seeking an Administrative Assistant III - Dual Credit to provide a variety of administrative support duties for a designated program. The role involves planning, organizing, and coordinating program activities, serving as a liaison between students, staff, and the community, and performing various office support activities.

Higher Education

Responsibilities

Performs specialized administrative support work related to planning, organizing, and coordinating program activities

Enters, edits and retrieves data and prepares periodic or special reports, using a computer system and following established formats and menus

Serves as liaison between students, staff, the community and the College in relation to the program and its activities

Arranges meetings by notifying attendees, reserving rooms and making lodging and/or meal arrangements

Assists program coordinators and/or other departmental staff in accounting for program funds, performance standards, etc

Performs such office support activities as opening and distributing mail, processing outgoing mail, making travel arrangements, and preparing requisitions

Performs other duties of a similar nature or level

Qualification

Microsoft OfficeBusiness mathRecord keepingTechnical office practicesBilingual in SpanishCommunication skillsInterpersonal skillsOrganizational skills

Required

Minimum of forty-five (45) college credit hours

Twenty-three (23) of the required forty-five (45) credit hours may be substituted with one and one-half (1-1/2) years of directly related work experience

Two (2) years' experience in providing administrative support to relevant programs

Business math and making accurate arithmetic calculations

Use of Microsoft Office computer applications involving the design and management of databases or spreadsheet files and the development of special report formats

Complex or technical office practices and procedures

Record keeping practices, including safeguarding student information

Applicable regulations, policies, and statutes

Performing technical, specialized, complex, difficult or basic technical office support work

Operating standard office equipment; reading and explaining rules, policies and procedures

Compiling and summarizing information and preparing periodic or special reports

Organizing own work, setting priorities and meeting critical deadlines

Communication, interpersonal skills as applied to interaction with coworkers, supervisors, the general public, etc. sufficient to exchange or convey information and to receive work direction