Innovative Consulting & Management Services, LLC (ICMS) · 4 months ago
Administrative Assistant (NBAF SL & FOMU)
USDA NBAF - Manhattan, KS
Full-time
Onsite
Entry Level
$29.99/hr - $29.99/hr
2+ years expInnovative Consulting & Management Services (ICMS) is a Professional & Technical Management Consulting firm with over 20 years of consulting experience. They are seeking Administrative Assistants to provide administrative support services to the USDA's National Bio-Agro Defense Facility Senior Leadership Office and Facility Operations and Maintenance Unit. The role involves coordinating human resources activities, maintaining training records, and serving as a point of contact for personnel actions.
Facility ManagementIT InfrastructureIT ManagementManagement Consulting
No H1B
Security Clearance Required
Responsibilities
Serves as a contact for Letter of Authorization appointee (L/A’s) and students in the development of Requests for Personnel Action (SF-52’s) and attachments involved in changes of work requests
Works with the Management Analyst in coordinating the Performance Review program for NBAF employees
Works with the Administrative Officer in preparing human resources reports
Monitors and maintains records for required annual employee training sessions
Provides information on policies, procedures and regulations for training
Prepares, coordinates, and maintains Procurement Requests (AD-700 requisitions)
Operates government-owned vehicles for official purposes. Observes all safety and security regulations and protocols
The incumbent works closely with the Administrative Officer and staff in providing administrative support to NBAF personnel
Serves as the initial point-of-contact for all questions, information, and problem resolution in the areas of office functions, policies and procedures
Works with NBAF unit support staff in the preparation of SF-52, Request for Personnel Action, and prepares other administrative/personnel forms
Reviews human resources action requests for accuracy and completeness; ensures necessary changes are made; and if additional documents are information are needed, ensures their inclusion for final action
Reviews human resources documents and SF-50 Notification of Personnel Actions, and alerts headquarters personnel when errors are found or corrections are required
Reviews Position Description Cover Sheets (AD-332’s) before sending to Human Resources Branch (HRB) with position description (PD) and resolves any inconsistencies; and on completion of actions, distributes official copies of PDs as appropriate
Provides employee orientation and issues identification cards
Serves as the person in charge of out processing of employees ensuring appropriate forms are forwarded
Responds to walk-in application and callers inquiring about employment opportunities and other appropriate information
Reviews completed rating forms for accuracy/completeness and mandatory entries, and forwards to the Area Office for processing
Research answers to a variety of questions from supervisors and employees concerning the full range of human resources support activities
Works with NBAF cardholders and provides individual support training as required
Prepares and maintains task orders for research support, processes student payroll vouchers and monitors the funds in task orders, Closes task orders to zero balance at the end of each fiscal year
Serves as timekeeper for the Administrative Office staff
Uses processing software (i.e., word processing, email, and Internet and intranet websites) to produce a variety of documents, correspondence, and reports
Produces documents, ensuring correct punctuation, spelling, and grammar
Uses database or spreadsheet software to enter, revise, or retrieve data for standard reports, and uses graphics software to provide charts, graphs, or directories
Provides information, forms and online references for benefits (e.g., retirement, health, leave, Flexible Spending Accounts (FSA), supplemental insurance, long-term care), pay and other issues
Works closely with supervisors and managers on issues such as Thrift Savings Plan, change in personnel information, training, awards, performance forms, recruitment, within-grade increase (WGI) actions, etc
Coordinates the NBAF awards program which includes submitting and tracking performance documents and Extra Effort awards and provides information and guidance to NBAF personnel on procedures and status
Coordinates the Work Study Program for NBAF which involves contacting universities and providing information to find eligible participants
Qualification
Required
High School Diploma or GED is the minimum education requirement
Minimum of 2 years of experience working as an Administrative or Executive Assistant that demonstrates the following experience:
Understanding of human resource processes and documentation processing
Understanding of Federal laws and regulations
Ability to prepare and manage procurement requests
Prepare status reports upon request by Contracting Officer's Representative (COR)
Operate as an initial point-of-contact for all questions, information, and problem resolution in the areas of office functions, policies and procedures
Ability to gather documentation supporting conclusion reached
Scheduling meetings and coordinating with staff
Serve as a timekeeper for facility staff
Strong Microsoft Excel skills; Proficient Microsoft Word or financial management systems skills
Ability to follow step by step instructions
Ability to prepare and manage travel requests
Motor Vehicle or Commercial Driver's License is required
Drug Test is required
Financial Disclosure is required
Department (DOJ) Security Risk Assessment approval is required
National Agency Check with Inquiries (NACI) clearance is required
Immunizations may be required
Respirator fitting and certification is required
Preferred
Proficient in Microsoft Office 365 Suite, SharePoint as well as Adobe Acrobat
Proficient in organizing and utilizing MS Teams for communications and project management
Effective communicator in both written and oral presentations
Demonstrates mastery of office administration skills through work experience
Benefits
Health & Welfare Benefits
Medical, Dental & Vision Insurance 100% covered for employee
Life and Accidental AD&D Insurance
401K Retirement plan with 3% automatic contribution
Generous sick and vacation leave based on SCLS
Company
Innovative Consulting & Management Services, LLC (ICMS)
Innovative Consulting & Management Services (ICMS) is an industry leading, minority owned SBA and HUBZone certified small business consulting firm specializing in business management, information technology, facilities management and construction services for federal and commercial clients.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Hamlet Lopez
CEO and President
Company data provided by crunchbase